Facilities Assistant

ICW Group•San Diego, CA

6d•Onsite

About The Position

The purpose of this job is to provide enterprise-wide office support, office maintenance, and cleanup services. This position will carry out the functions of assisting with facility and office maintenance, shipping and receiving, transporting company-wide file storage, and assisting employees with miscellaneous requests. This position exists to support ICW Group offices by ensuring an operational workplace. This position requires working onsite Monday - Friday.

Requirements

High school diploma or general education degree (GED) required.
Minimum of 1 year of related facilities or office experience and/or training desired.
Valid Driver’s license with clean driving record required.
Ability to answer calls professionally, process service requests, and pick-up/distribute mail and packages.
Ability to perform routine inspections of and perform office maintenance and tidying up tasks inside and outside office buildings.
Ability to collaborate with project managers, facilities operational team members, and other team members.
Ability to understand and follow safety rules, operating and maintenance instructions, and procedure manuals.
Strong sense of organization and recollection.
Working knowledge of Microsoft Office Suite.
Excellent customer services skills for effective communication with other departments, vendors, and couriers.
Must be able bodied and able to lift 60lbs or more.
Requires use of company vehicle to travel to other locations and off-site storage.

Nice To Haves

Bilingual (Spanish) a plus.

Responsibilities

Provides office support to the Enterprise in a timely and professional manner.
Performs furniture set-up and breakdown for meetings and special events, which includes moving furniture, chairs, tables, projectors, easels, installing glass boards, etc.
Sorts parcels in transit and arranges pick-up or delivery to appropriate location.
Drives company van to pick up and deliver mail and packages from various locations.
Transports file boxes and supplies between company and offsite storage.
Assists with shipping, receiving and delivery of supplies such as copy paper, envelopes, coffee, equipment, etc. while using a supply cart, dolly, or pallet jack.
Maintains well-stocked and organized work area and supply closet and carts.
Follows all safety procedures.
Acts as an ambassador and point of contact for building occupants and team members.
Seeks opportunities to improve the work environment for team members and find ways to be more efficient in the delivery of services.
Assists in the day-to-day operations of the facility to ensure the highest level of efficiency without disruption to the business.
Performs duties required to keep equipment, systems, buildings, and grounds ready for use.
Performs light physical labor assisting with minor workstation/office adjustments, installing keyboard trays, resetting clocks, hanging frames and hooks, replacing light bulbs, and replacing nametags.
Relocates and transports furniture and equipment between office locations and offsite storage.
Performs meter reads and facilities checks around the building.
Ensures common areas and conference rooms are properly organized and ready for use daily.
Identifies faults or problems in equipment and machinery and escalates concerns to department leadership as needed.