Facilities Assistant

San Bernardino Superior Court•San Bernardino, CA

9d•Hybrid

About The Position

The San Bernardino Superior Court is seeking a proactive and service-oriented FACILITIES ASSISTANT to join their team. This role plays a key part in keeping court facilities safe, functional, and operating efficiently. The Facilities Assistant will help coordinate maintenance activities, manage work orders, support facility projects, and serve as a critical resource in ensuring court locations remain well-maintained and responsive to operational needs. This position is ideal for someone who is organized, customer service-oriented, and enjoys working in a fast-paced environment.

Requirements

Graduation from high school or GED equivalent
One (1) year of experience in warehousing that included clerical recordkeeping, or an equivalent combination of education, training, and experience.
A valid California Class C driver's license and the ability to maintain insurability under the court's vehicle insurance program.
Knowledge of standard office practices and procedures, including recordkeeping and filing.
Knowledge of customer service practices.
Knowledge of court ordinances, codes, procedures and practices regarding records management, computer hardware, software and data security.
Knowledge of court and/or departmental business processes common for multiple case types.
Proficient in general computer applications.
Knowledge of modern inventory control practices and generally accepted warehousing procedures and recordkeeping methods.
Knowledge of facility management and maintenance procedures.
Knowledge of uses and operations of computers and standard business software.
Knowledge of correct English usage, including spelling, grammar and punctuation.
Ability to work in a fast paced, dynamic environment.
Ability to problem solve and adapt to changing priorities.
Ability to communicate & collaborate with contractors, vendors and other court employees.
Ability to properly and safely operate equipment used to move and store case files, mail and inventory.
Ability to follow safe work practices and procedures.
Ability to operate a computer and use standard business software with a high degree of accuracy and efficiency.
Ability to maintain confidentiality of court documents and records.
Ability to communicate effectively, both orally and in writing.
Ability to understand and follow written and oral instructions.
Ability to represent the court effectively in dealings with other employees, contractors and vendors.
Ability to establish and maintain effective working relationships with all those encountered in the course of work.

Nice To Haves

Experience in a public court is preferred.

Responsibilities

Utilize Computer-Aided Facilities Management (CAFM) software to create, prioritize, and assign job work orders for various facility maintenance and improvement tasks.
Regularly follow up on the progress and completion of work orders, tracking tasks assigned to county facilities and JCC service providers, and ensuring that projects are executed according to established timelines and standards.
Escort and assist visiting court-contracted vendors as they perform their tasks within our facilities, ensuring that all work is executed in compliance with our guidelines.
Collaborate with various contractors, including but not limited to shredding contractors, furniture contractors, on-site shredding contractors, and other service providers. Facilitate communication, track project progress, and ensure that contracted services meet our quality and safety standards.
Provide support during utility outages and other emergency situations, assisting in coordination, response, and recovery efforts to minimize disruptions and ensure the safety of all occupants.
Review safety incidents and near-miss incidents related to facilities.
Assist Records Distribution staff to efficiently distribute materials, equipment, and supplies as needed, optimizing resource allocation and inventory management.
Maintain statistics on the key performance responsibilities of this position.
Coordinate and facilitate effective communication within the district and organization, conveying important facility updates to judicial officers, employees, and other stakeholders.
Travel between districts to perform essential functions.
Perform related duties within area of assignment.