Facilities Assistant

HBS Default • Atlanta, GA

12d • Onsite

About The Position

The Facilities Assistant supports the Operations & Facilities Manager in maintaining efficient, safe, and professional office environments across the firm’s Atlanta headquarters and regional offices. This role provides hands-on facilities support, vendor coordination, and office services to ensure day-to-day operations run smoothly and consistently.

Requirements

• High school diploma or equivalent required.
• Minimum of two (2) years of experience in facilities, maintenance, or administrative support roles.
• Strong organizational and multitasking abilities.
• Effective verbal and written communication skills.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Basic understanding of facilities maintenance and vendor coordination.

Nice To Haves

• Experience in a professional office environment preferred.

Responsibilities

• Assist in resolving facility maintenance issues, including coordinating repairs for building systems, appliances, and equipment.
• Perform routine facility inspections to proactively identify maintenance needs.
• Coordinate with approved vendors for minor repairs and services as directed.
• Support the issuance, modification, and termination of employee access badges.
• Maintain inventories and records of keys, fobs, and access devices.
• Assist with parking access issuance and related tracking.
• Monitor office supply levels and place orders through approved vendors.
• Set up and organize workspaces for attorneys and staff in the Atlanta office.
• Assist with coordination of workspace setup for regional offices.
• Support furniture moves, adjustments, and office reconfigurations.
• Support relationships with cleaning, shredding, beverage, and other service vendors.
• Track vendor performance issues and report concerns to management.
• Assist with verification of vendor invoices and preparation for accounting approval.
• Assist with coordinating deliveries, furniture placement, and equipment setup for new offices.
• Provide logistical support for office buildouts, expansions, and relocations.
• Maintain records for fire safety inspections and fire extinguisher servicing.
• Identify and report safety hazards or compliance concerns to the Operations & Facilities Manager.
• Maintain organized facilities and vendor documentation.
• Provide general administrative and operational support as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED