Facilities Assistant Project Manager

Florida Polytechnic University•JD Alexander Florida Polytechnic Main Campus, FL

21d•$59,500 - $64,000•Onsite

About The Position

Florida Polytechnic University, a premier STEM institution, is seeking a Facilities Assistant Project Manager to support the planning, coordination, and execution of construction projects. This role is crucial for managing the design and construction of new, renovated, and existing facilities by coordinating internal stakeholders, external consultants, contractors, and vendors. The objective is to ensure projects are delivered on time, within scope, and within approved budgets. The position involves assisting with project planning, budgeting, scheduling, procurement, and compliance, acting as a liaison between user groups, Facilities & Safety Services, and construction partners. Success in this role requires strong organizational skills, independent judgment, and effective communication to manage multiple concurrent projects, ensure code compliance, and contribute to campus development.

Requirements

Bachelor’s degree in engineering, construction, or architecture, or an appropriate area of specialization, or ten (5) years of relevant experience.
Knowledge of construction delivery methods.
Experience in effectively managing, supervising, and evaluating ongoing multiple major multi-million-dollar projects.
Experience with Capital Projects.
Skill in effective communication, both verbal and written.
Skill in establishing and maintaining effective working relationships, both internal and external.
Ability to work different shifts as needed.
Ability to lift over 50lbs.
Ability to travel between job sites.
Employment eligibility to work in the US.
Background check, which may include a level II screening as required by the Florida Statute §435.04.

Nice To Haves

Master’s Degree in engineering, construction, or architecture, or an appropriate area of specialization.
Experience in higher education project delivery.
Experience in higher education projects/program support.

Responsibilities

Initiation of planning and project management strategies for the realization of the goals and objectives set forth by the University.
Ensure effective communication and coordination among all internal and external participants and stakeholders.
Coordinate activities with vendors and suppliers and maintain relationships with them.
Synchronize all operations required to successfully complete a project.
Communicate relevant information to all team members.
Keep track of all vendor purchase orders and determine the causes of any delays.
Plan and coordinate project scheduling, budgeting, and administrative tasks.
Support procurement activities.
Manage small projects related to Campus Development and Construction, and serve as an assistant project manager as needed.
Participate in continuous departmental process improvement.
Develops, manages, monitors, and assures implementation of budgets, schedules, and program scopes within approved limits.
Procures professional services for the realization of established goals.
Establishes and develops scopes of work, budget, and schedule with user groups/stakeholders for approval.
Analyzes information and draws inferences to prepare recommendations.
Facilitates building code compliance for all work.
Provides client and user support to meet program expectations and serves as a liaison among stakeholders.
Works closely with facilities maintenance on various trade work coordination.
Assists with procurement of services (professionals, etc.), materials (direct owner purchases, etc.).
Receive assignments in the form of results expected, goals, due dates, and general procedures to follow.
Analyze information and draw inferences in order to prepare recommendations.
Review work progress daily; maintain regular communication with stakeholders and team members on progress; and record any changes or modifications to the project.
Review project submittals to verify furniture, fixtures, and equipment (specifically lab equipment).
Visit the jobsite as needed to review work progress.
Prepare various reports/updates.
Arrange and attend project meetings.
Other duties as assigned.