Facilities Asset Coordinator

Richmond Medical Center•Staten Island, NY

3d•Onsite

About The Position

Supervise and coordinate daily office operations within the Facilities Department. Ensure accurate recordkeeping of maintenance, repair, and compliance documentation. Prepare reports, presentations, and correspondence for department leadership. Monitor work order requests and ensure timely assignment and completion. Process purchase orders, invoices, and payment requests. Track expenditures and maintain financial records. Coordinate procurement of supplies, equipment, and contracted services. Serve as primary administrative contact for vendors and contractors. Maintain vendor contracts, insurance certificates, and service agreements. Coordinate department schedules, on-call rosters, and vacation calendars. Maintain employee records, certifications, and training documentation.

Requirements

Minimum 3–5 years of administrative or office supervisory experience.
Ability to sit, stand, walk, and use office equipment for extended periods.
Ability to occasionally lift up to 20 pounds.
Ability to travel throughout the hospital campus as needed.

Nice To Haves

Experience in a healthcare, hospital, facilities management, engineering, or maintenance environment preferred.
Previous supervisory experience preferred.

Responsibilities

Supervise and coordinate daily office operations within the Facilities Department.
Ensure accurate recordkeeping of maintenance, repair, and compliance documentation.
Prepare reports, presentations, and correspondence for department leadership.
Monitor work order requests and ensure timely assignment and completion.
Process purchase orders, invoices, and payment requests.
Track expenditures and maintain financial records.
Coordinate procurement of supplies, equipment, and contracted services.
Serve as primary administrative contact for vendors and contractors.
Maintain vendor contracts, insurance certificates, and service agreements.
Coordinate department schedules, on-call rosters, and vacation calendars.
Maintain employee records, certifications, and training documentation.