Facilities and Office Manager 06-26

Riskified•New York, NY

9d•$90,000 - $105,000•Hybrid

About The Position

Riskified is looking for an Office and Facilities Manager to join their Global Workplace Operations team. This role is responsible for providing a positive and productive work environment for employees. The position will handle all office and facilities management, workplace planning and utilization, security, vendor management, and budget oversight. The ideal candidate will have a strong background in office and facilities management to ensure the smooth operation of office spaces and contribute to the organization's success.

Requirements

Minimum of 3-5+ years of experience in related positions preferably in a tech start-up environment
Able to work 5 days/week in our office in Flatiron
Successful track record of supporting office management, security, and building compliance measures
Proficient knowledge of building systems
Ability to handle multiple projects and competing priorities and adapt to a fluid, high-growth environment
Familiarity in lease operations language and execution
Proficiency in relevant software, such as facility management systems and Google Suite
Ability to work independently and collaboratively in a fast-paced environment

Responsibilities

Oversee office operations, maintenance and office look and feel ensuring a smooth and efficient workflow
Schedule meeting rooms for employees and clients as needed
Conduct daily floor walkthroughs, ensuring office space is up to standards
Assist with space planning and utilization, ensuring efficient use of office space and resources and performing space audits
Experience managing vendors, tenants, landlord relationships, and agencies
Coordinate with external vendors and service providers to ensure timely and effective delivery of facility-related services
Coordinate end-to-end logistics, accommodation arrangements, and itinerary schedules for NYC personnel
Own food and beverage delivery services
Manage office relocations, renovations, and other improvements
Main point of contact for subtenants, handling landlord relationships, and agencies
Obtain competitive bids for services, ensuring cost-effectiveness
Solve problems quickly and efficiently for general office inquiries
Assist in the development and management of the office budget, monitoring expenses and identifying opportunities for cost savings
Provide regular financial reports and updates to management
Internal office communication
Overseeing travel arrangements of individuals and groups, including flights, accommodation and ground transportation, checking for Travel Policy compliance, requesting budget approval when needed, and handling any other travel-related tasks
Provide high-level Executive Assistant support to senior leadership, including complex calendar management, meeting coordination, travel planning, expense reporting, preparation of presentations and documents, handling confidential information, and serving as a trusted point of contact to ensure smooth day-to-day executive operations.

Benefits

Fully-covered medical, dental, and vision insurance from your first day
Equity for all employees
401(k) + matching
Commuter benefits
Catered lunch
Fully-stocked kitchen
Team events
Happy hours
Birthday celebrations
Yoga, pilates, soccer league, wellness classes
Wide-ranging opportunities to volunteer and make an impact in local communities
Commitment to your professional development with global onboarding, sales bootcamp, skills-based courses, full access to Udemy, lunch & learns
Awesome Riskified gifts and swag!