Facilities Administrator

Crawford Murphy & Tilly Inc•Springfield, IL

2d•$80,000 - $120,000•Onsite

About The Position

Crawford, Murphy & Tilly (CMT) is seeking a Facilities Administrator for its Springfield, Illinois office. This is not a remote position. The role oversees the maintenance, safety, and functionality of company facilities across multiple locations, ensuring buildings, grounds, and infrastructure are maintained, comply with applicable regulations, and support business operations. The position requires experience with contracts, vendors, and budgeting, and includes up to 10% travel to support multiple sites. CMT is a civil infrastructure professional services firm with more than 500 employees across 25 offices in 10 states. Its four primary business groups are Aviation, Surface Transportation, Water Resources, and Building & Site Services.

Requirements

At least 5 years of experience in budgeting, contract review, and lease management.
Understanding of building systems, including HVAC, electrical, and plumbing, as well as general maintenance and workplace safety standards.
Excellent project management, vendor negotiation, and contract management skills.
Proficiency with facilities management software and Microsoft Office Suite.
Strong interpersonal and communication skills.
Valid driver’s license and ability to travel regularly.

Nice To Haves

Bachelor’s degree in business administration or a related field (preferred).
Familiarity with construction or lease management processes.

Responsibilities

Oversee day-to-day facilities operations at multiple company sites, ensuring consistency and quality across all locations.
Develop and manage preventative maintenance programs, repairs, and capital improvements.
Manage site-based facility teams, contractors, and vendors to ensure service levels and safety compliance.
Collaborate with security vendors, IT, HR, and other departments to maintain workplace safety, cleanliness, and functionality.
Maintain facility-related compliance with local, state, and federal regulations, including OSHA and ADA.
Develop and manage the annual facilities budget, track expenses, and seek cost-effective solutions.
Lead facility-related projects, including renovations, relocations, and new site openings or closures.
Enforce standardized facility management practices across locations to ensure efficiency and brand consistency.
Coordinate with landlords or property managers for leased sites.
Implement sustainability initiatives, such as energy efficiency and waste reduction.
Work as a team player.