Facilities Administrator

Crawford Murphy & Tilly•Springfield, IL

1d•Onsite

About The Position

Crawford, Murphy & Tilly is seeking a Facilities Administrator for its Springfield, Illinois office. This is not a remote position. The role oversees the maintenance, safety, and functionality of company facilities across multiple locations, ensuring buildings, grounds, and infrastructure are maintained, compliant with regulations, and supportive of business operations. It requires experience with contracts, vendors, and budgeting, and includes up to 10% travel to support multiple sites. Crawford, Murphy & Tilly is a civil infrastructure professional services firm with more than 500 employees across 25 offices in 10 states. Its teams work with clients and communities to plan, advance, deliver, and manage civil infrastructure. The company emphasizes varied perspectives and employee growth and development.

Requirements

At least 5 years of experience with budgeting, contract review, and lease management.
Understanding of building systems, including HVAC, electrical, and plumbing, as well as general maintenance and workplace safety standards.
Excellent project management, vendor negotiation, and contract management skills.
Proficiency with facilities management software and Microsoft Office Suite.
Strong interpersonal and communication skills.
Valid driver’s license and ability to travel regularly.

Nice To Haves

Bachelor’s degree in business administration or a related field (preferred).
Familiarity with construction or lease management processes.

Responsibilities

Oversee day-to-day facilities operations at multiple company sites, ensuring consistency and quality across locations.
Develop and manage preventive maintenance programs, repairs, and capital improvements.
Manage site-based facility teams, contractors, and vendors to ensure service levels and safety compliance.
Collaborate with security vendors, IT, HR, and other departments to maintain workplace safety, cleanliness, and functionality.
Maintain facility-related compliance with local, state, and federal regulations, including OSHA and ADA requirements.
Develop and manage the annual facilities budget, track expenses, and seek cost-effective solutions.
Lead facility-related projects, including renovations, relocations, and new site openings or closures.
Enforce standardized facility management practices across locations to support efficiency and brand consistency.
Coordinate with landlords or property managers for leased sites.
Implement sustainability initiatives such as energy efficiency and waste reduction.
Work as a team player.