Facilities Administrator
About The Position
The Facilities Administrator manages facilities-related invoices, assists with contract coordination, and supports collaboration and alignment across internal departments and vendors. The role provides high-level support to an assigned leader and the Facilities Department, coordinating and communicating daily activities to help ensure the efficient and safe operation of company locations. The position works between 7 a.m. and 5 p.m., Monday through Friday, though the schedule may vary and include nights, weekends, and holidays. A flexible schedule is necessary. Travel is 10%.
Requirements
- High school diploma or GED.
- 2–5 years of facilities operations or administrative experience.
- Ability to work a flexible schedule, which may include nights, weekends, and holidays.
- Ability to multitask and prioritize.
- Analytical and problem-solving skills.
- Understanding of basic accounting principles, processes, and reports.
Nice To Haves
- Associate’s degree in a related field.
Responsibilities
- Maintain documents related to repairs, utilities, permits, maintenance, and other facilities-related items.
- Prepare and deliver presentations.
- Verify, code, and approve department invoices.
- Collaborate with Finance to establish payment codes for new sites, services, and projects, ensuring proper setup for internal and external services.
- Support the Facilities Department in preparing and maintaining service-level and vendor agreements.
- Coordinate activities with vendors and contractors.
- Collect, verify, and enter required documentation into appropriate systems.
- Work with departments throughout the organization.
- Review, prioritize, and respond to facility requests for building maintenance, service, and repairs.
- Identify and implement systems to streamline work processes and improve efficiency.
- Support day-to-day Facilities Department tasks and operations.
- Coordinate and communicate with contractors to provide timely updates on project progress and changes.
- Organize and schedule department meetings.
- Perform other related duties as required and assigned.
Benefits
- Career development and continued education programs.
- Competitive, merit-based compensation.
- Career path development.
- Flexible and robust benefits package for regular/full-time team members.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
