Facilities Administrator

Sunwest Bank•Meridian, ID

6d•Onsite

About The Position

The Facilities Administrator supports day-to-day facilities operations across assigned Sunwest Bank locations by serving as the primary site-level facilities contact. This role ensures facilities are safe, compliant, operationally sound, and consistently maintained. The position partners closely with vendors, property management, and internal teams to execute standardized facilities processes while prioritizing service requests based on urgency and operational risk.

Requirements

High school diploma or GED
Experience in administrative support, facilities coordination, or vendor management
Working knowledge of Microsoft Outlook, Word, and Excel
Basic understanding of commercial building systems (HVAC, electrical, plumbing, fire/life safety)
Strong organizational, communication, and customer service skills
Ability to maintain confidentiality and exercise sound judgment

Nice To Haves

Associate degree
Prior experience supporting multiple sites or locations
Experience with facilities ticketing or work order systems

Responsibilities

Serve as the primary facilities point of contact for assigned locations
Support daily building operations to maintain a safe, clean, and functional work environment
Coordinate and track maintenance issues using the Facilities ticketing system
Conduct site walk-throughs to identify safety, maintenance, or cleanliness concerns
Maintain seating charts, space layouts, and basic space planning documentation
Act as liaison with property management, janitorial services, and maintenance vendors
Ensure vendors meet safety standards, site rules, and service expectations
Verify vendor compliance requirements including COIs and licensing
Maintain accurate vendor and emergency contact information
Coordinate fire and life safety inspections, drills, and required testing
Support compliance documentation and required safety postings
Partner with Facilities, Security, and People Services on safety initiatives
Review, code, and submit facilities-related invoices per Accounts Payable standards
Validate invoices against contracts, work orders, and service confirmations
Track invoice status and maintain organized records
Coordinate office supplies and consumables through approved vendors
Support conference room readiness and basic functionality
Assist with office moves, seating changes, and minor reconfigurations
Provide facilities support for meetings, inspections, and projects as needed
Collaborate with Facilities leadership on work orders, vendor issues, and site risks
Partner with internal teams to ensure consistent site operations
Escalate issues appropriately within defined authority levels