Facilities Administrative Coordinator

Kingsmill Resort•Williamsburg, FL

16h

About The Position

The Facilities Administrative Coordinator provides administrative, payroll, and office management support to ensure the efficient operation of facilities and day-to-day office functions. This role serves as a key liaison between facilities, finance, HR, vendors, and staff, handling payroll coordination, office administration, recordkeeping, and facilities-related documentation. Reports to the Kingsmill Resort Facilities Manager.

Requirements

2–4 years of experience in facilities administration, office administration, or a similar administrative role
Must be capable of lifting, pushing or pulling and carrying objects weighing a minimum of 50 pounds
Excellent organizational, multitasking, and time-management skills
High attention to detail and accuracy, especially with payroll and documentation
Proficiency in Microsoft Office (Excel, Word, Outlook); Work order systems, Amadeus, Opera, Onity, Google drive, etc.
Strong communication and interpersonal skills
Problem-solving mindset and ability to work independently

Responsibilities

Coordinate day-to-day facilities operations, including maintenance requests, work orders, and service scheduling
Liaise with vendors, contractors, and service providers; track contracts, invoices, and renewals
Maintain facilities records, permits, compliance documentation, and asset inventories
Supports and coordinates facilities-related projects
Monitor supplies, equipment, and facilities budgets; prepare reports as needed
Collect, verify, and process payroll data including timesheets, attendance, overtime, and leave records
Ensure payroll data is accurate and submitted on time in compliance with company policies and labor regulations
Maintain payroll records, reports, and confidentiality of employee information in Dayforce
Manage office operations including ordering supplies, mail handling, and office equipment coordination
Maintain administrative calendars, schedules, and meeting logistics
Serve as a point of contact for employees regarding office and administrative needs