Facilities Administrative Assistant

Embry-Riddle Aeronautical University • Daytona Beach, FL

2d • Onsite

About The Position

The Facilities Administrative Assistant plays a critical role in supporting the daily operations of Embry-Riddle Aeronautical University’s Facilities Management department. This position serves as a central resource for administrative coordination, payroll processing, event support, utility management, and departmental operations across multiple Facilities units. The successful candidate will work closely with Facilities leadership and campus partners to ensure efficient operations, exceptional customer service, and seamless support for university events and projects. This is an excellent opportunity for a highly organized professional who enjoys managing multiple priorities, working collaboratively, and contributing to the success of a dynamic facilities organization.

Requirements

• High school diploma or GED equivalent.
• Three to five years of administrative support experience.
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and other Windows-based software.
• Ability to learn and utilize enterprise systems such as Workday, SharePoint, AssetWorks, Scheduler, and related applications.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Excellent verbal and written communication skills.
• Strong attention to detail and accuracy, particularly in payroll, billing, and recordkeeping functions.
• Ability to work independently while maintaining effective relationships with internal and external stakeholders.
• Demonstrated customer service skills and the ability to support a fast-paced operational environment.

Nice To Haves

• Reading comprehension, composition, business communication, or related administrative skills.

Responsibilities

• Coordinate Facilities Management support for special events held on the Daytona Beach Campus, including work order creation, resource coordination, and billing support.
• Process and reconcile payroll and timecard records for Facilities Management employees using Workday and AssetWorks systems.
• Manage the WEX fuel card program, annual elevator certifications, and departmental administrative assessments.
• Track, code, and process utility bills, maintain records, and coordinate with vendors regarding billing issues.
• Assist Facilities leadership with maintenance project coordination, estimates, and departmental communications.
• Coordinate employee training registrations, certification renewals, departmental meetings, recognition programs, and special events.
• Provide administrative support to Facilities Management leadership and serve as a backup for Service Center operations as needed.
• Perform other duties as assigned

Benefits

• Up to 18 days of paid leave in your first year, including 3 days granted upon hire and 15 days accrued throughout the year.
• 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year's Day.
• 100% tuition coverage for yourself for one undergraduate and one graduate degree.
• Discounted tuition rates for your spouse and dependent children up to age 26.
• ERAU contributes 6% of your base salary to your retirement plan.
• ERAU offers a 4% matching contribution to your retirement plan – with no vesting period.
• 15 days of personal leave for non-exempt employees or 18 days for exempt full-time employees in your first year.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED