Facilities Admin Assistant-Full time-Dubuque

Trinity Health•Dubuque, IA

23h

About The Position

MercyOne is seeking a Facilities Admin Assistant for MercyOne Dubuque Medical Center and its extended facilities. The role supports the Facilities Coordinator and Plant Engineering in providing resources and overseeing facility programs to help ensure a safe environment. The position serves people accessing the medical center and extended facilities, including patients, families, physicians, staff, visitors, departments, contractors, and vendors. Responsibilities include coordinating facility licenses and renewals; overseeing the work-order system and its implementation; dispatching facilities employees for emergency management and security support; and supporting wayfinding, project management, budgeting, requisitions, procurement, departmental travel, policies, and files. The role also supports budgeting, invoice management, procurement for Threshold, and local capital project coordination. MercyOne describes its facility services as providing preventative, predictive, and corrective maintenance for buildings, equipment, and grounds.

Requirements

High school diploma or GED required; a higher-education degree that requires a high school diploma or GED as a prerequisite is also permitted.
Strong knowledge of Microsoft Outlook, especially Excel, Word, and PowerPoint.
Experience leading teams and personnel.
Good interpersonal, verbal, and written communication skills.
Actively demonstrate the organization's mission and core values and conduct oneself consistently with them.
Maintain working knowledge of applicable federal, state, and local laws and regulations, Trinity Health’s Organizational Integrity Program, Standards of Conduct, culture, policies, and procedures, and adhere to them with honest, ethical, and professional behavior.

Nice To Haves

Healthcare facility experience is preferred.

Responsibilities

Coordinate applications, renewals, and processing for local, state, and government facility licenses, including FCC, state boiler and elevator, Department of Natural Resources, Environmental Protection Agency, and other licenses necessary to operate MercyOne.
Dispatch facilities employees to appropriate locations for emergency management and security support, and determine the required response level.
Support budgeting, invoice management, procurement for Threshold, and local capital project coordination.
Oversee the work-order system and its implementation.
Coordinate facility programs and resources to help ensure a safe environment.
Support wayfinding, project management, budgeting, PeopleSoft requisitions and procurement, departmental travel, and oversight of departmental policies and files.
Provide preventative, predictive, and corrective maintenance support for buildings, equipment, and grounds at MercyOne Dubuque Medical Center and its extended facilities.