F&B Administrator $23/hr
AccorHotel•Philadelphia, PA
•$23•Onsite
About The Position
At Sofitel Philadelphia at Rittenhouse Square, elegance meets excellence! We are seeking a detail-oriented and analytical professional to join our team as Hotel F&B Administrator. This role oversees all F&B Administrative duties and Hotel goods electronic receiving process for invoices. They provide accurate reporting and work directly with Culinary, F&B, and Finance teams in delivering the elevated experiences that define Sofitel.
Requirements
- Minimum 1-year experience in food & beverage supervisory or administrative role; luxury experience preferred.
- College diploma or degree in Hospitality, Finance, Accounting, or Supply Chain an asset.
- Strong analytical and numerical skills; proficient in Outlook & Excel
- Experience with procurement systems such as BirchStreet or Adaco an asset
- Excellent attention to detail, accuracy, and organizational ability.
- Strong communication and collaboration skills with the ability to work cross-functionally
- Ability to maintain strict confidentiality with financial and vendor data.
- Ability to lift up to 50 lbs and work in varying temperature environments.
Responsibilities
- Maintain all receiving documentation / invoices and perform daily invoice entries in Birchstreet procurement systems for all hotel receivables
- Work collaboratively with Accounts Payable while maintaining an accurate checkbook to balances purchase orders against invoices.
- Assist all departments to build accurate order guides in Birchstreet procurement system
- Ensure pricing on products and goods is updated and maintained for accurate valuation of inventory and cost of sales.
- Support the month-end close, including inventory valuation, consumption reporting, and invoice verification
- Maintain contact/relationship with key suppliers for any potential questions or discrepancies
- Assist with audits and ensure full compliance with Accor Internal Controls and financial procedures including controls for transfers, voids, discounts, and wastage logs
- Ensure Bi-weekly Payroll is complete for the F&B Division in a timely manner with all supporting documentation and accuracy in Dayforce application
- Compile predictability and consent-to-work forms for all F&B colleagues
- Champion Silverware POS system for any adjustments
- Champion OpenTable and Resy platforms
- Champion Canva for menu design and printing
- Assist F&B with monthly inventory counts
- Assist with mid-month food cost updates and analysis
- Other related duties as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
