F&B Admin Assistant (Full Time)
About The Position
The F&B Admin Assistant will oversee and direct all administrative aspects of the food and beverage office. This includes organizing and prioritizing general issues, conducting research, problem-solving, and implementing analytical strategies. The role ensures that operational, advertising, and promotions deadlines are met. Responsibilities include composing, preparing, distributing, and filing correspondence, reports, and other F&B-related documents, which may contain confidential financial and personnel information. The position also involves gathering, creating, and managing F&B analysis.
Requirements
- Efficient in the use of the computer and hotel software.
- 3 years related work experience.
- Department of Health TB clearance.
- Able to effectively communicate with other departments and attend required meetings.
- Able to clearly communicate verbally or over the phone with vendors, employees, department manager and guests/clients.
- Able to respond to inquiries in writing.
- Able to prioritize and organize workload to ensure deadlines are met.
- Require initiative to anticipate the needs of the managers in the department.
- Able to sit at a desk to do administrative duties.
- Stand and walk to food and beverage outlets.
- Lift and carry up to 10 lbs.
Responsibilities
- Prepare memos, complete forms, purchase requests/orders, and reports.
- Distribute end-of-month financial statements to department managers.
- Manage OnTrack labor productivity and communicate with F&B staff regarding overages and request explanations.
- Process purchase requests and orders, assist in the acquisition of materials, supplies, and quotation requests.
- Process payroll for culinary and team leaders.
- Maintain records and files on contracts, purchases, payroll, and other documents and correspondence.
- Assist in the preparation and tracking of the department's annual operating and CIP budget.
- Assist restaurant managers in verifying or preparing payroll information.
- Provide clerical support for food and beverage managers.
- Respond to and resolve guest or employee concerns in a timely manner.
- Serve as the department coordinator for employee activities, charity fundraisers, and other F&B special events.
- Ensure all necessary correspondence, bulletins, reports, and other information is distributed to F&B managers.
- Take and transcribe minutes of department or resort meetings as requested.
- Answer telephones, respond to phone calls or written correspondence to the appropriate F&B personnel for response.
- Maintain regular office hours and act as the contact person for all F&B information.
- Effectively communicate with other departments and attend required meetings.
- Assist in merchandising, ordering, and inventory.
- Coordinate the dissemination of Food & Beverage advertising collateral material.
- Assist restaurant managers in updating and printing restaurant menus.
- Coordinate/Input dining reservations for guests and group activities.
- Prepare Open/Close restaurant schedules.
- Perform other related duties as assigned or required.
- Maintain an adequate stock of office supplies, forms, and other collateral; update forms for printing.
- Sort and distribute all incoming and outgoing mail and correspondence.
- Maintain department bulletin boards.
- Assist in dining rooms as needed.
- Oversee the cleanliness and maintenance of the food and beverage office and equipment.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
