F&B Admin. Assistant( PT-HCC)

Life Care Services • Cupertino, CA

3d • Onsite

About The Position

THE FORUM is recruiting for a hospitality focused Administrative Assistant for the Food and Beverage Department to join our team! The individual will provide the administrative and clerical support to the Food & Beverage Department and assist the F&B Director with other business office functions while meeting, or exceeding LCS hospitality and service standards.

Requirements

• Minimum of one-year office work experience
• Knowledge of or ability to learn Excel, Microsoft Word; ability to use a personal computer, type writer and other office equipment.
• Ability to perform basic mathematical calculations
• Ability to effectively communicate with residents, families, supervisor, employees
• Ability to effectively communicate via the telephone
• Ability to provide office and clerical services in a senior housing and health care environment which meet, or exceed, LCS hospitality and service standards.
• Willingness to work with the elderly

Responsibilities

• Provide office and clerical support, which meets, or exceeds, LCS hospitality and service standards
• Assist with maintaining office files and records
• Provide typing services for kitchen and Food and Beverage office as well as any special community correspondence.
• Assist with other business office functions, graphic, bulletins, flyers, posters, e.g., copying, materials preparation, reposts, menus.
• Work with Dining Room Supervisor to help capture all charges for catering events, visitors, special meal pricing, etc.
• Help with menu design, name cards for catering events.
• Ensure that breakfast, lunch, dinner & “always available” menu is accurately created/printed/updated in Dining Room and posted on menu board, daily menus, and Cubigo.
• Code Forum invoices for approval, through online system, and manage checkbook.
• Assist with maintaining office inventory and ordering of office supplies and equipment.
• Assist with set up and break down of F&B events when needed
• Be super user of F&B technology: Cubigo, Pineapple Academy, Tablets for Servers, etc.
• Assist with troubleshooting of systems such as entering meal credits, etc.
• Maintain F&B shared drive folder so most recent document versions are always available to team members. Particularly frequently used forms.
• Assist in maintaining office computers and printers
• Help calender planning, meetings, etc for Director.
• Assist with new hire paperwork.
• Assist in the dining room when needed.
• Responsible for loading staff schedules in UKG.
• Practice positive resident relations by demonstrating LCS hospitality and service standards to residents, families, guests, and the public.
• Practice all safety, loss prevention and infection control procedures.
• Meet, or exceed, LCS standards of appearance; comply with LCS sanitation, hygiene and health standards for community personnel.
• Perform other reasonable tasks as assigned by supervisor
• Attend in-services as required.
• Maintain and protect the confidentiality of resident and team member information at all times.

Benefits

• Medical, Dental, and Vision insurance
• Competitive benefits and 401(k) with company match
• Referral Bonus Program - Up to $500 per referral!
• Generous PTO
• Employee Assistance Program & a Safe and clean work environment
• Birthday Celebration, Service Tenure Awards and Monthly Employee Engagement Activities
• Career Advancement Opportunities
• Tuition Reimbursement Program

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed