External Affairs Administrative Assistant III

SNOQUALMIE INDIAN TRIBE • Snoqualmie, WA

2d • $32 - $35

About The Position

The External Affairs Administrative Assistant III supports the Tribe’s External Affairs tower through administrative work involving grants, purchasing, operations logistics, events, communications, and other projects. The role performs all Level I and Level II duties, as well as establishing and maintaining the Project Management Office (PMO) framework, policies, and procedures to support effective project governance and delivery across External Affairs. This includes developing project-management standards, methodologies, tools, and best practices; assessing and improving PMO processes; and providing guidance to project teams using PMO resources and established practices. The position collaborates with External Affairs grant managers to align PMO objectives with organizational goals and strategic initiatives.

The role also supports meetings, schedules, reporting, research, correspondence, procurement and contract processes, records, budget and expense tracking, communications, and events for Tribal Members and the public. Level II responsibilities include coordinating department travel and maintaining vehicle-use and maintenance records in coordination with the Tribe’s Operations Department. Additional duties may include research, due diligence, reports, and special projects assigned by the External Affairs Administrative Manager. Employees may occasionally be expected to perform duties outside their regular responsibilities in support of the Tribe’s community-service commitment.

This is a regular, at-will, full-time position located in Snoqualmie, Washington. Hourly compensation is $31.56–$34.72, determined by experience.

Requirements

• Demonstrated organizational, prioritization, and time-management skills.
• Ability to balance multiple assignments and responsibilities through planning, teamwork, and collaboration with stakeholders.
• Strong attention to detail and ability to produce accurate work.
• Ability to perform multiple tasks accurately and efficiently under time constraints.
• Ability to work independently and cooperatively within a team.
• Excellent verbal and written communication skills.
• Comfort learning new technology and working in an environment of continuous improvement.
• Demonstrated critical-thinking, problem-solving, and sound-judgment skills with minimal supervision.
• Ability to present information effectively and respond to questions from groups, including the public.
• Ability to identify alternative solutions and recommend process improvements.
• Ability to adapt to change and apply creativity and initiative.
• Ability to exercise professional judgment and maintain confidentiality.
• Accurate, fast word-processing skills.
• Experience with Outlook Calendar and other scheduling platforms.
• Experience with online meeting platforms such as Zoom and Teams.
• Knowledge of computer chart, graph, and table formatting.
• Intermediate technical skills using Microsoft Office, Excel, and SharePoint.
• Must meet the education requirements of Levels I and II; Level I requires a high school diploma or equivalent, and Level II requires a bachelor’s degree in business or a related field, or an equivalent combination of education and experience.
• At least seven years of progressively responsible administrative experience.
• Experience coordinating multiple projects, timelines, records, reports, contracts, and related materials across departments or teams.
• Demonstrated ability to support process-improvement initiatives, organizational-planning efforts, and cross-functional coordination with minimal supervision.
• Experience developing, coordinating, improving, or maintaining administrative, operational, or project-management processes and procedures.
• Working knowledge of Tribal sovereignty and jurisdictional issues.
• Must possess and maintain a valid Washington State driver’s license.
• Must pass a thorough pre-employment background investigation.
• Must agree to be subject to the Tribe’s Controlled Substance and Alcohol Testing Policy, including pre-employment screening.

Nice To Haves

• Project Management Professional (PMP) certification is strongly preferred.
• Background in environment-related fields is strongly preferred.
• Valid notary public license is preferred, or the ability to obtain one within two months of hire.

Responsibilities

• Perform general office support and complex administrative functions for the External Affairs tower, including coordinating and planning meetings.
• Support schedule coordination, recordkeeping, expense tracking, and report processing.
• Coordinate report schedules and materials for managers and directors, including grant and internal reporting needs.
• Research, compile, update, and maintain information about department projects and programs; prepare correspondence, documents, and reports.
• Support procurement and contract processes by coordinating, preparing, and submitting documents for internal processes.
• Collaborate with departments and staff in the External Affairs tower to maintain efficient processes, effective communication, and accurate records.
• Support departmental logistics, budget and expense tracking, and procurement of goods and supplies.
• Maintain records related to contracts, purchases, agreements, resolutions, access equipment, and other materials.
• Support communications and projects for Tribal Member and public audiences through written, photo, and video documentation.
• Coordinate, plan, and assist with events for Tribal Members and the public; provide support and presence at public events and presentations.
• Provide administrative support and assistance to directors within the External Affairs tower.
• Coordinate External Affairs tower travel, including flights, lodging, ground transportation, and per diem expenses, in compliance with Tribal policies and procedures.
• Maintain records and schedules for department vehicle usage and maintenance, coordinating with the Tribe’s Operations Department.
• Establish and maintain the PMO framework, policies, procedures, standards, methodologies, tools, and best practices for project governance and delivery.
• Continuously assess and improve PMO processes to enhance efficiency, consistency, and quality across grant-funded projects.
• Guide and support project teams using PMO resources and established practices; collaborate with grant managers to align PMO objectives with organizational goals and strategic initiatives.
• Conduct research and due diligence and prepare reports.
• Undertake special projects and assignments as directed by the External Affairs Administrative Manager.
• Perform other duties as assigned, including occasional duties outside regular responsibilities in support of the Tribe’s community-service commitment.

Benefits

• Competitive medical, dental, vision, life, and disability insurance for regular full-time employees, effective the first of the month following hire.
• 401(k) retirement plan with employer matching contributions up to 4%, available after 90 days.
• Up to 18 paid holidays each calendar year, including workdays between Christmas Eve and New Year’s Day.
• Employees accrue 12 or more days of sick leave and 12 or more days of vacation leave, respectively, with increases based on years of service.
• Additional time-off opportunities, including bereavement, military, parental, and jury duty leave.
• Childcare subsidy for children enrolled full-time in the Snoqualmie Tribe Child Development Center.
• Employee discounts at Snoqualmie Casino, Salish Lodge & Spa, and Crescent Market.
• Third-party perks including discounts for movie tickets, theme parks, shows, and attractions.
• Employee assistance plans.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior