Extended Day Coordinator

Porter-Gaud School•Charleston, SC

2d•Onsite

About The Position

Porter-Gaud School is seeking an Extended Day Coordinator to join its Auxiliary team immediately. The Coordinator oversees the day-to-day operations of the Extended Day and Cyclone Club programs and serves as the primary on-site contact for students, families, and staff each afternoon. The role ensures that programs run safely, smoothly, and efficiently, and supports other Auxiliary Programming as needed. The ideal candidate is organized, dependable, proactive, and comfortable working with children, families, and staff. The position is scheduled Monday through Friday, 2:30 p.m. to 5:30 p.m. Strong communication skills, attention to detail, and the ability to manage multiple responsibilities in a fast-paced after-school environment are essential. Porter-Gaud expects employees to communicate effectively with people from diverse backgrounds and perspectives and to contribute to an inclusive, equitable community where everyone can develop a sense of belonging. The School is an equal opportunity employer. Employees are subject to extensive background checks, must sign the School's code of conduct, and are expected to uphold student safety and mandatory reporting standards.

Requirements

Available to work Monday through Friday from 2:30 p.m. to 5:30 p.m.
Strong communication skills.
Attention to detail.
Ability to manage multiple responsibilities in a fast-paced after-school environment.
Comfort working with children, families, and staff.
Commitment to communicating effectively with students, colleagues, and families from diverse backgrounds and perspectives.
Must complete extensive background check screenings and sign the School's code of conduct.

Responsibilities

Oversee the daily operations of the Extended Day and Cyclone Club programs.
Set up the cafeteria and program spaces by 2:45 p.m., including enrichment signs, check-in sheets, bus tables, supplies, and the first aid kit.
Ensure music lesson students arrive at scheduled lessons on time and communicate last-minute schedule changes to instructors.
Prepare daily attendance sheets using SchoolPass information and add unregistered drop-in students.
Supervise employees throughout the afternoon and help resolve issues or conflicts.
Manage student pickup, dismissal, and sign-outs, including accurately recording each student's time out.
Serve as the primary contact for parents and guardians picking up students through the Remind App and Auxiliary cell phone.
Verify new phone numbers against the student directory to confirm pickup authorization and save verified contact information as appropriate.
Ensure Extended Day staff complete assigned duties and train new and current employees on program procedures and protocols.
Train staff on carpool, enrichment and bus check-in; Extended Day check-in and dismissal; snack and recess; walkie-talkie use; emergency contacts and procedures; first aid and allergy awareness; projector setup and breakdown; and end-of-day closing procedures.
Help resolve student, staff, or parent concerns and communicate significant issues to the Assistant Director and/or Director of Auxiliary Programs.
Communicate when equipment or supplies need replacement or replenishment.
Help maintain an organized, safe, and welcoming environment.
Support the day-to-day operations of other Auxiliary Programming offerings as needed, including Camp Cyclone, Enrichment Programs, Private Training, Music Lessons, and Clinics.
Provide additional operational support for Auxiliary Programming events and programs as assigned.