Expungement Clerk

Berkeley County Government•Live Oak, SC

4d•Onsite

About The Position

This position typically performs basic administrative tasks; and deals courteously and effectively with fellow employees and citizens. Under the supervision of Sheriff's Office Command, perform a variety of administrative duties to ensure administrative consistency in daily operations of the Sheriff's Office. Receive and process all expungement orders issued by all magistrate offices within Berkeley County as well as General Sessions Court. Processing includes, researching court records, researching the AS400 database and deleting arrest information for charges that are expunged in the booking, warrants and ticket indexes, researching and deleting arrest data from the PD Manager RMS system, digitally transferring unredacted copies of case files from Application Extender into a SEALED file for a retention period of three years as required by State Law, pulling the original documents and redacting all arrest data for expunged charges and rescanning and re-indexing said reports into the Application Extender to the targeted folders, and re-filing the redacted reports. Responsible for forwarding expungements to Forensics, and Division Administrative Assistants for appropriate action from those areas. Data entry (incident report assignments, supplements, metal permits data, etc.) and intermediate to advanced use of word processing and spreadsheets. Draft, edit and distribute correspondence for Command and others as needed. Creating court files and disseminating case documents to the records office and Solicitor's Office. Draft and maintain schedules as directed. Answer telephone(s), take messages, sort/deliver mail and greeting citizens. Deal courteously and effectively with the general public and fellow employees. Must have the ability to manage difficult or emotional citizens who make demands. Must deal with citizens who have legitimate problems and determine what office within the Sheriff's Office would be best handle their situation. Must be able to multi-task work responsibilities. Must complete administrative duties as requested by Command. Communicate all necessary information to the appropriate contacts. Performs other duties as assigned.

Requirements

High School diploma or equivalent
Two (2) year of related administrative experience
Must achieve and maintain NCIC certification
Data Entry/Basic Skills score of 71 is required
Ability to maintain a high level of confidentiality
Multi-tasking ability
Good interpersonal skills
Decision making ability
Personal and work ethics
Ability to work well with people
Excellent communicative skills
Flexibility in all areas of work when dealing with co-workers as well as the public
Ability to follow oral and written instructions
Knowledge of personal computers, including Word and Excel
Skill in clerical tasks including filing, customer service, math, data entry and correct grammar usage
Skill in the use of general office equipment
Ability to accept payments
Ability to manage inventory and property

Responsibilities

Receive and process all expungement orders issued by all magistrate offices within Berkeley County as well as General Sessions Court.
Research court records and the AS400 database.
Delete arrest information for expunged charges in booking, warrants, and ticket indexes.
Research and delete arrest data from the PD Manager RMS system.
Digitally transfer unredacted copies of case files from Application Extender into a SEALED file for a retention period of three years.
Pull original documents and redact all arrest data for expunged charges.
Rescan and re-index redacted reports into the Application Extender to targeted folders.
Re-file redacted reports.
Forward expungements to Forensics and Division Administrative Assistants.
Perform data entry (incident report assignments, supplements, metal permits data, etc.).
Utilize intermediate to advanced word processing and spreadsheet skills.
Draft, edit, and distribute correspondence for Command and others.
Create court files and disseminate case documents to the records office and Solicitor's Office.
Draft and maintain schedules.
Answer telephones, take messages, sort/deliver mail, and greet citizens.
Manage difficult or emotional citizens who make demands.
Determine the appropriate Sheriff's Office department to handle citizen situations.
Complete administrative duties as requested by Command.
Communicate necessary information to appropriate contacts.
Perform other duties as assigned.