Export Documentation Coordinator

Parrish and Heimbecker • Vancouver, BC

2d • Onsite

About The Position

Parrish & Heimbecker, Limited (P&H) has an opportunity for a motivated, forward-thinking, and dedicated individual as an Export Documentation Coordinator based in Vancouver, BC. P&H is a family-owned and managed agri-business with over 115 years of history, operating across grain merchandising, flour milling, crop input distribution, animal feed production, egg grading and processing, with over 80 locations across Canada and global trade links. The company culture values honesty, integrity, listening, and continuous learning, supporting staff for growth.

Requirements

• 1-3 years' experience in export documentation with a preference for agriculture or bulk commodities; or an equivalent combination of education and experience may be considered
• Post-secondary education in areas such as logistics, agriculture, business administration, or an equivalent combination of education and experience may be considered
• Work experience with letters of credit may be considered
• High level of communication skills both verbal and written
• Excellent organizational and time management skills with the ability to prioritize and meet deadlines
• Strong analytical skills to proactively identify issues and provide viable solutions to problems
• Ability to build strategic relationships with internal and external stakeholders
• Ability to work flexible working hours with a strong work ethic to be motivated and reliable

Responsibilities

• Prepare, review, and dispatch export documentation in accordance with contractual, regulatory, and banking requirements; liaise with buyers on document instructions and amendments
• Arrange sampling, inspections, and certification with inspection / laboratory providers
• Issue commercial invoices to buyers and review vendor invoices, identifying and allocating applicable costs for customer chargeback
• Liaise with banks on document presentation under letters of credit; ensure accuracy and resolve discrepancies in a timely manner
• Provide timely updates to internal teams, including cash/treasury, on payment status and expected value dates

Benefits

• Learning and Development Programs
• Dental, Vision, and Extended Health Care
• Tuition Reimbursement
• Employee Assistance Program
• Paid Time Off
• RRSP Matching
• Wellness Program
• Company Events

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 501-1,000 employees