Export Compliance Specialist
About The Position
The Export Compliance Specialist is responsible for ensuring that all international shipments of clinical support materials, including printed study materials and non-medical ancillary equipment (e.g., laboratory and medical equipment), are compliant with global trade regulations. This role focuses on small-parcel and time-sensitive global logistics, supporting clinical trials by enabling compliant, on-time delivery of materials to investigator sites, depots, and partners worldwide. This position plays a critical role in export documentation accuracy, regulatory adherence, and cross-functional coordination with internal teams, clients, and logistics providers.
Requirements
- Associate's degree or equivalent experience required
- 2-4 years of experience in international logistics
- 2-4 years of experience in export compliance
- Familiarity with export regulations (EAR, OFAC, Census requirements)
- Familiarity with HTS/Schedule B classification
- Familiarity with INCOTERMS 2020
- Experience with ERP Systems and logistics/shipping platforms
- Proficiency in Microsoft Office (Excel, Outlook, Word)
- Strong attention to detail and accuracy in documentation
- Ability to manage multiple high-priority, time-sensitive shipments
- Excellent problem-solving and critical-thinking skills
- Effective communication skills across internal and external stakeholders
- Ability to work independently in a fast-paced, deadline-driven environment
- Customer-focused mindset with strong follow-up discipline
Nice To Haves
- Bachelor’s degree preferred
- Small parcel shipping operations experience
Responsibilities
- Prepare, review, and process export documentation (commercial invoices, packing lists, shipping labels, EEI filings where applicable)
- Ensure compliance with US export regulations (EAR, OFAC, Census) and destination country import requirements
- Classify products using HTS/Schedule B codes and maintain proper documentation records
- Apply and interpret INCOTERMS 2020 to ensure correct shipment responsibilities and risk transfer
- Verify restricted party screening and embargo compliance for all shipments
- Coordinate small parcel international shipments through courier networks and specialized clinical logistics providers
- Manage shipments containing printed clinical trial materials and ancillary equipment (e.g., lab support devices, refrigeration units, diagnostic equipment)
- Ensure door-to-door shipment visibility, tracking milestones, and resolving delays proactively
- Support formal and informal customs clearance processes, including pre-alerts and entry preparation
- Process and release orders within ERP/Logistics systems
- Maintain shipment queues, resolve holds, and correct discrepancies in open shipment reports
- Utilize internal platforms and tools (ERP, shipment management systems, courier software)
- Support data integrity for Importer of Record (IOR) documentation and country-specific requirements
- Partner with Project Managers, Clinical Supply Teams, and Distribution Associates to ensure shipment readiness and compliance
- Communicate with freight forwarders, small parcel carriers, and customs brokers to resolve shipment issues
- Guide internal teams and clients on export requirements and best practices
- Identify process improvement opportunities in export workflow and documentation accuracy
- Support audits, internal reviews, and quality initiatives related to global logistics and trade compliance
- Maintain working knowledge of evolving international trade regulations affecting clinical supply chains
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
