Export Compliance Specialist
About The Position
The Export Compliance Specialist is responsible for ensuring that all international shipments of clinical support materials, including printed study materials and non-medical ancillary equipment (e.g., laboratory and medical equipment), are compliant with global trade regulations. This role focuses on small-parcel and time-sensitive global logistics, supporting clinical trials by enabling compliant, on-time delivery of materials to investigator sites, depots, and partners worldwide. This position plays a critical role in export documentation accuracy, regulatory adherence, and cross-functional coordination with internal teams, clients, and logistics providers.
Requirements
- Associate's degree or equivalent experience required; Bachelor’s degree preferred
- 2-4 years of experience in: International logistics, Export compliance, Small parcel shipping operations (preferred)
- Familiarity with: Export regulations (EAR, OFAC, Census requirements), HTS/Schedule B classification, INCOTERMS 2020
- Experience with ERP Systems and logistics/shipping platforms
- Proficiency in Microsoft Office (Excel, Outlook, Word)
- Strong attention to detail and accuracy in documentation
- Ability to manage multiple high-priority, time-sensitive shipments
- Excellent problem-solving and critical-thinking skills
- Effective communication skills across internal and external stakeholders
- Ability to work independently in a fast-paced, deadline-driven environment
- Customer-focused mindset with strong follow-up discipline
Nice To Haves
- Small parcel shipping operations (preferred)
Responsibilities
- Prepare, review, and process export documentation (commercial invoices, packing lists, shipping labels, EEI filings where applicable)
- Ensure compliance with US export regulations (EAR, OFAC, Census) and destination country import requirements
- Classify products using HTS/Schedule B codes and maintain proper documentation records
- Apply and interpret INCOTERMS 2020 to ensure correct shipment responsibilities and risk transfer
- Verify restricted party screening and embargo compliance for all shipments
- Coordinate small parcel international shipments through courier networks and specialized clinical logistics providers
- Manage shipments containing: Printed clinical trial materials, Ancillary equipment (e.g., lab support devices, refrigeration units, diagnostic equipment)
- Ensure door-to-door shipment visibility, tracking milestones, and resolving delays proactively
- Support formal and informal customs clearance processes, including pre-alerts and entry preparation
- Process and release orders within ERP/Logistics systems
- Maintain shipment queues, resolve holds, and correct discrepancies in open shipment reports
- Utilize internal platforms and tools (ERP, shipment management systems, courier software)
- Support data integrity for Importer of Record (IOR) documentation and country-specific requirements
- Partner with Project Managers, Clinical Supply Teams, and Distribution Associates to ensure shipment readiness and compliance
- Communicate with freight forwarders, small parcel carriers, and customs brokers to resolve shipment issues
- Guide internal teams and clients on export requirements and best practices
- Identify process improvement opportunities in export workflow and documentation accuracy
- Support audits, internal reviews, and quality initiatives related to global logistics and trade compliance
- Maintain working knowledge of evolving international trade regulations affecting clinical supply chains
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
