Experiential Marketing Coordinator

Avispa Technology•San Francisco, CA

4d•Onsite

About The Position

A leading video, audio, and voice technologies company is seeking an Experiential Marketing Coordinator to support the planning and execution of high-impact guest experiences and events at the company's Experience Center located at its San Francisco headquarters. This role plays a key part in delivering immersive experiences that showcase innovative audio, video, and imaging technologies to customers, partners, press, and internal stakeholders. The ideal candidate is highly organized, customer-focused, thrives in fast-paced environments, and is passionate about creating memorable experiences that drive engagement and brand advocacy.

Requirements

3 years of experience in executive briefing center operations, customer service, hospitality, experiential marketing, communications, media events, or related event management roles.
Ability to interact effectively across all levels of the organization, including executives, C-suite leaders, and external partners.
Excellent organizational and project management skills with strong attention to detail and a passion for logistics and event execution.
Proficiency with Microsoft Office Suite, including Outlook, Word, Teams, Excel, and PowerPoint.
Ability and willingness to learn and utilize platforms such as Airtable, Smartsheet, Miro, event registration systems, Concur, and survey tools.
Flexibility to support occasional evening and weekend events.

Responsibilities

Lead agenda development and logistics planning for Experience Center guest visits, coordinating technology demonstrations, presenters, meeting spaces, food and beverage arrangements, and overall visit execution.
Coordinate customer, partner, press, and executive events at the headquarters Experience Center, including networking receptions, cinema screenings, and strategic engagement activities for key ecosystem partners.
Support the planning and execution of high-profile events and experiences involving external customers, partners, media representatives, and internal stakeholders.
Provide guidance and operational support to cross-functional teams hosting events within the Experience Center to ensure seamless execution and exceptional guest experiences.
Assist in optimizing Experience Center operations through process improvements, data collection initiatives, reporting, and measurement of event effectiveness and business impact.
Collaborate with internal stakeholders to ensure all experiences align with organizational objectives and maintain the highest standards of hospitality and professionalism.