Experiential Marketing Coordinator
About The Position
BibRave is seeking a highly organized, driven, and communicative Experiential Marketing Coordinator to help bring bold brand experiences to life. This role will be responsible for national product launches, pop-ups, and surprise-and-delight activations across fitness, wellness, and beyond. The ideal candidate possesses strong project management and administrative experience, thrives in fast-paced and ambiguous environments, and can independently solve problems while remaining calm and detail-oriented under pressure. This position will manage assigned components of experiential programs and support senior team members in planning, production, vendor management, on-site execution, and reporting. This is a fully remote role for individuals passionate about the intersection of culture and sport, where no two days are the same.
Requirements
- 1–3 years experience in experiential marketing and/or managing complex projects and programs
- Fluency in: Google Suite, Microsoft Office, Slack, Canva, Monday.com (or comparable PM tool), and AI tools like ChatGPT
- The ability and willingness to travel (3-5 times per year)
- Exceptional social intelligence with a hospitality-driven service mentality, polished, professional approach, and a genuine commitment to creating positive experiences for clients, partners, and teammates.
- Obsessive organization skills.
- Crystal-clear business writing across email, Slack, Monday.com, decks, and everywhere else.
- A bias toward action; anticipating and solving problems proactively.
- Composure under pressure; ability to remain motivated by shifting KPIs and tight timelines.
- Self-direction; ability to set and meet deadlines independently.
- Attention to detail.
Nice To Haves
- Experience with in-person events
- Knowledge of the running/racing/multisport space
- Passion for the fitness, running, outdoor, or wellness industries
Responsibilities
- Partner with the Experiential Marketing Lead(s), Experiential Marketing Associate, and Account Team to bring clients’ vision to life
- Research and vet potential vendors and partners and support with outreach, negotiation, contracting, and payments
- Provide helpful feedback on vendor/partner execution quality
- Spot trends and pitch ways to integrate them into existing programs
- Follow Experiential project timelines, overseeing all deadlines and deliverables
- Build and maintain project sheets, trackers, production timelines for the team to always have an accurate, up-to-date view of where each project stands
- Assist with program and process optimizations and improvements
- Pull metrics into reporting templates and keep stakeholders in the loop
- Process invoices/payment requests for partners/vendors
- Assist with internal and external communications with clarity and speed
- Represent BibRave and our clients professionally across every channel
Benefits
- Health, Dental and Vision Insurance
- Flexible time off
- 401(k) match
- Fully remote, work from wherever you work best
- Front-row seat to a rapidly growing fitness, running, and wellness industry
- Professional development directly from BibRave leadership
- Occasional free gear and accessories
- A team that's genuinely fun. We love food, tech, ice cream, coffee, beer, and staying active
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
