Expense Reimbursement Processor

JerseySTEM, Inc. • ,

1d

About The Position

JerseySTEM is a nonprofit organization dedicated to providing STEM education to underserved communities across New Jersey. We currently serve 27 schools and are growing. Our small but mighty team of volunteers keeps operations running and we need your help. Our current Expense Reimbursement Processor is stepping down at the end of June 2025. We need a reliable, detail-oriented volunteer to take over monthly check runs and expense reimbursements to ensure our instructors, program leads, and vendors are paid on time. This role is intentionally scoped to payment processing only; it does not involve approving expenses or managing our books so that we have appropriate internal financial controls.

Requirements

• Organized and reliable because you'll own a monthly deadline
• Comfortable with online banking and Google Sheets
• Understanding of basic expense control concepts (approvals before payment)

Nice To Haves

• Prior bookkeeping, accounts payable, or office administration experience is a plus
• Nonprofit or small organization experience is a plus, but not required

Responsibilities

• Process monthly expense reimbursements for board members, department heads, and instructors via bank’s Bill Pay functionality
• Review submitted expense reimbursement forms (Google Form / spreadsheet) and confirm each has been approved by the appropriate board member or department lead before payment
• Issue payments (checks mailed by the bank) and notify recipients of expected arrival dates
• Process monthly invoices from recurring vendors (e.g., background checks, classroom materials)
• Flag any unusual, unapproved, or duplicate submissions to the Finance Lead before processing
• Maintain a simple payment log each month for reconciliation purposes

What This Job Offers

• Career Level: Entry Level
• Education Level: No Education Listed