Expenditure Clerk

Albert Einstein College of Medicine•New York, NY

About The Position

Responsible for processing expenditure items in an efficient and controlled manner to ensure payment is made promptly and to provide administrative support across the department as well as to respond to internal and external queries promptly and effectively.

Requirements

High School Diploma and 2-4 years of administrative support experience are required. Equivalent combination of education and experience will also be considered.
Must possess working knowledge of Microsoft Word, Outlook and Excel. May use other web based programs as assigned;
Must demonstrate good judgment, initiative and attention to detail;
Must be able to effectively track time and resources to prioritize work assignments with minimal direction;
Must be required to work independently and produce quality work from conception to completion on assigned projects;
Must possess customer service, communication and organizational skills;
Must possess thorough knowledge of departmental and college policies and procedures;
Uses independent judgment in responding to inquiries regarding policies, procedures, and regulations.
Deals directly with individuals and groups, both internal and external to the college, exercising independent judgment on routine matters requiring knowledge and interpretation of policy.

Responsibilities

Process invoices into P2P/ERP system and schedule for payment according to vendor terms
Review vendor invoices for accuracy via EPRO as compared to the PO.
Review assigned DMR folders on invoice exceptions
Reconcile vendor statements
Handle assigned refund checks
Bring all discrepancies to the attention of the appropriate department and/or vendor to resolve problems
Maintain and monitor Accounts Payable DPO report (Days Payable Outstanding)
Review and assist with the Error Queue
Monitor dates on grants and college funds during fiscal year-end to ensure accurate posting
Advise departments and vendors on payment status
Answer phones regarding inquiries from departments and vendors
File and scan invoices as needed
Perform other related duties as assigned