Exhibitions Project Manager

Art and Wellness Enterprises•Bentonville, AR

2d•Hybrid

About The Position

The Exhibitions Project Manager is responsible for managing team efforts to develop and implement temporary exhibitions, collections gallery projects, and outdoor installations that inform, engage, surprise, and delight our guests. This vital role is responsible for managing multiple, overlapping projects across the Crystal Bridges Campus of Art and Wellness, the Momentary, and satellite spaces, and is a key contributor to achieving the museum’s mission. The ideal candidate contributes organization, focus, planning, attention to detail, diplomacy, and outstanding communication skills to advance the work of exhibition project teams. The Exhibitions Project Manager is able to motivate and engage a wide variety of colleagues at various levels within the organization, as well as outside partners.

Requirements

Associate or Bachelor’s degree in art, art history, museum studies, arts administration, communications, business, finance, or relevant degree/experience
Experience and success in project management and in meeting deadlines within fast-paced working environments
Knowledge of current practices in project management or equivalent experience in exhibitions
Experience with accounting and Microsoft Office Suite software
Excellent communication and diplomacy skills
Highly organized and detail oriented
At least two years demonstrated project management experience in any field (developing and tracking budgets and schedules, organizing and facilitating meetings, managing team efforts, drafting and negotiating contracts)
One year of project management experience in museum or gallery exhibitions

Responsibilities

Collaborate closely with curators, exhibition designers, preparators, registrars and other creative teams, along with internal and external collaborators, including artists, to steer the development and implementation of exhibitions and gallery installations.
Provide project management for large-scale special exhibitions, temporary focus exhibitions and collections gallery projects, while also ensuring that numerous day-to-day details are handled.
Lead team meetings for occasional outdoor projects.
Develop meeting agendas, facilitate productive meetings, and send out notes focused on next steps, responsibility for deliverables, and decisions made.
Develop, communicate, and actively administer project schedules.
Generate and manage budgets in collaboration with project team and prepare reconciliation reports.
Act as the point person and liaison for internal and external collaborators and communications for the projects in their portfolio.
Keep supervisor apprised of challenges, opportunities, and any schedule or budget slippage; contribute to problem-solving.
In collaboration with exhibition designers, contract, schedule and help manage outside vendors and ecosystem support teams for fabrication, construction, painting and other gallery work.
Review exhibition contracts to ensure obligations are met.
Work with teams and external partners to prepare exhibitions for travel to additional venues.
Work with exhibitions assistant or coordinator to process project-related invoices and payments.
Provide reports and statistics as requested and on a regular basis for Executive Leadership.
Answer inquiries in a prompt, professional manner.
Provide suggestions to improve exhibition processes.
Assemble, maintain, and archive project files.
May serve as supervisor to interns and volunteers.
Complete all other duties as assigned within the scope of responsibility and skill required for the job.