Exhibitions & Loan Registrar

Senator John Heinz History Center•Pittsburgh, PA

1d•Hybrid

About The Position

The Senator John Heinz History Center is seeking a detail-oriented and highly motivated Exhibitions & Loans Registrar to join their Collections Team. The Exhibitions & Loans Registrar coordinates and manages object documentation, handling, and logistics for exhibitions and loans across the Senator John Heinz History Center’s sites. This role is central to responsible stewardship, accurate documentation, and the appropriate exhibition of objects on display. Working collaboratively with Curatorial, Exhibitions, Facilities, Security, and external partners, the Exhibitions Registrar supports all phases of exhibition activity, including planning, installation, deinstallation, and ongoing gallery maintenance, in accordance with museum standards and best practices. This is a full-time, salaried / non-exempt position reporting to the Director of Collections.

Requirements

Bachelor’s degree in history, art history, museum studies or similar field; master’s degree preferred.
Minimum of seven years of experience in museum registration, collections management, or exhibitions.
Demonstrated experience with exhibitions, loan logistics, and object handling.
Knowledge of museum standards, best practices, and professional guidelines.
Experience using TMS or a comparable collections management system.
Strong organizational, communication, and interpersonal skills.
Valid driver’s license and ability to obtain required Pennsylvania Act 33 and Act 34 clearances.

Nice To Haves

Experience with artifact photography.
Courier experience.
Knowledge of fine art packing.

Responsibilities

Coordinate incoming and outgoing exhibition loans, including transportation, packing and unpacking, condition reporting, photography, and related documentation.
Assist with exhibition installation and deinstallation, including object handling, mount support, and gallery coordination.
Track and manage renewals for incoming and outgoing loans.
Monitor objects on display to support appropriate care, environmental conditions, and adherence to institutional standards.
Support routine maintenance, cleaning, and upgrades of permanent and rotating exhibitions.
Create, update, and maintain accurate loan, exhibition, and object records in the collections management system (TMS).
Standardize records; upload and manage object photography; and ensure documentation is complete, accurate, and timely.
Assist with training staff, interns, and volunteers in registration procedures and use of TMS.
Support cataloging activities for exhibition-related objects, including numbering, photography, research support, packing, and preparation for storage.
Assist with the proper storage, movement, and tracking of objects throughout the museum.
Conduct object-based research in support of exhibitions and collections.
Contribute short-form interpretive or informational writing, such as blog posts or exhibition-related content, as assigned.