EXERCISE COORDINATOR

Arizona Department of Administration • Phoenix, AZ

2d • $19 - $27 • Onsite

About The Position

The Department of Emergency & Military Affairs (DEMA), led by the Adjutant General, provides emergency management and military capabilities to the citizens of Arizona and the nation. The Emergency Management Division consists of three sections—Operations, Preparedness, and Financial Administration. Each section works collaboratively across the agency and with external partners to manage emergency responses and reduce the impacts of disasters. Additionally, DEMA is the headquarters for the Arizona National Guard, the primary combat reserve of the United States Military. The Arizona Army and Air National Guard provide military forces and equipment to accomplish community, State, and Federal missions.

This position, the State Exercise Program Coordinator, interacts with all state agencies, fifteen counties and their municipalities, non-governmental organizations, federal, tribal and private sector to design, develop, conduct and evaluate exercises statewide. This all-hazards approach includes all types of scenarios including Wildland Fires and Terrorism. Authorized to establish and coordinate policies and procedures and update the development of the exercise programs by use of internal and external databases/portals. Assigned to the State Emergency Operations Center (SEOC) Planning Section or other Emergency Operations Center (EOC) position as required during exercises or activations. Personally prepares for anytime (24/7) response and no-notice recalls to the State or Alternate Emergency Operations Center (SEOC) and/or Joint Field Office (JFO) during disaster or exercise activations. Trains for specific SEOC positions and performs duties as assigned through internal agency policy.

Requirements

• Knowledge of local, county, state, federal and tribal governments
• Knowledge of the principles of emergency management including the national incident management system (NIMS) and incident command system (ICS)
• Knowledge of the principles of exercise development and the Homeland Security Exercise and Evaluation Program (HSEEP) doctrine and guidelines; the nature of the exercise process
• Knowledge of Arizona National Guard and military as a whole
• Knowledge of Exercise design for both military and civilian emergency management
• Knowledge of Literature and trends in the area of exercise development and strategies
• Knowledge of the methods, theories and procedures in the area of exercise specialization in which consultative services are to be provided
• Knowledge of Federal and State Regulatory and statutory provisions of pertinent policies to ensure program compliance
• Extensive knowledge of emergency management preparedness programs
• Knowledge of Effective community engagement strategies
• Knowledge of Emergency management plans, policies and procedures, data management, data collection, analysis and interpretation and report writing
• Knowledge of Project planning and management of exercise programs
• Knowledge of Creating goals, SMAART objectives and strategies to assist with exercise development
• Knowledge of Logistical management
• Skilled in planning, organizing and coordinating the execution of exercise programs
• Skilled in providing technical supervision in exercise matters
• Skilled in establishing and maintaining effective working relations with individuals, groups and representatives of diverse agencies and organizations
• Skilled in speaking and writing effectively as appropriate for the needs of the audience
• Skilled in understanding written sentences and paragraphs in work related documents
• Skilled in active listening and critical thinking, use logic and reasoning to identify solutions.
• Skilled in being flexible to change and adapt to stakeholder concerns
• Skilled in creating, presenting, and assessing programs of study
• Advanced level in computer software Microsoft Office programs and Google Suite
• Strong supervise skills are needed to manage various exercise planning teams and interns in order to allow for timely project completion
• Interpersonal skills are required in order for the employee to meaningfully interact with all whole community stakeholders and provide professional customer service
• Project management skills are needed in order to coordinate multiple projects on tight deadlines
• Organization skills are needed in order to effectively coordinate the many exercise planning efforts with all of the local, counties, state, federal and tribes in the State
• Conflict resolution skills are necessary to support continuous after-action and improvement planning
• Instructing skills are necessary to convey exercise requirements and HSEEP guidelines
• Ability to write exercise documents in Microsoft Office and Google Docs (HSEEP templates) at an advanced level
• Ability to perform data analysis and create high-quality error-free reports; exercise record keeping
• Public speaking abilities are needed to effectively communicate to large groups of diverse backgrounds, experiences and abilities at meetings and exercises
• Ability to stay current on most updated technology- Interpret and apply federal, state, grants and other laws, rules and regulations pertinent to the areas of internal and external exercises
• Ability to determine if exercise programs are effective and in keeping with applicable HSEEP guidelines- Maintain and present in an environment that is conducive to effective learning
• Ability to apply critical thinking as it relates to problem solving
• Ability to recognize if exercise programs, methods, curriculum, etc. are being properly carried out and initiating effective action when needed
• Ability to establish interpersonal relationships and partnership development
• Ability to use oral and written communication techniques
• Ability to use of audiovisual and video equipment
• Ability to use various research techniques- Develop small to large-scale exercises
• Must be able to travel to various parts of the state to convene and participate in and coordinate meetings, working groups, conferences and other related events
• Ability to prioritize project tasks with minimal supervision
• Ability to motivate and encourage various emergency management partners in preparedness activities
• Possession of and ability to retain a current, valid Arizona state-issued driver's license appropriate to the assignment.
• In and out of state travel required.
• Individuals are required to pass a criminal background investigation.
• ICS 100 - Introduction to the Incident Command System
• ICS 200 - ICS for Single Resources and Initial Action Incidents
• IS 700 - National Incident Management System, An Introduction
• IS 800 - National Response Framework, An Introduction
• IS 230 - Fundamentals of Emergency Management

Nice To Haves

• Completion of FEMA's Professional Development Series
• Completion of FEMA's Basic Academy
• Credentialed through the Arizona Qualification System
• Certified as an Associate Emergency Manager through the International Association of Emergency Managers
• Certified as an Associate Emergency Manager through the Arizona Emergency Managers Association

Responsibilities

• Plans, develops, organizes, implements, and evaluates agency and external partner exercises in all-hazards scenarios in accordance with the Homeland Security Exercise and Evaluation Program (HSEEP) and the Emergency Management Program Grant (EMPG).
• Corresponds with partners involving sensitive subject matter requiring a high degree of discretion and sound judgment.
• Responsively addresses inquiries, conveys information, and solicits necessary data for exercise development and improvement planning.
• Provides technical assistance to support local, county, state, federal, tribal, non-governmental, and private sector partners exercises.
• Produces comprehensive after-action reports and improvement plans derived from thorough research, analysis, and evaluation of exercises and real-world events.
• Manages the compilation and monitoring of action recommendations and problem resolutions for DEMA/EM through internal and external platforms, meetings, and digital portals.
• Completes preparedness related projects, including the maintenance of the State Integrated Preparedness Plan, and assists in the development of innovative pilot programs as assigned by the Exercise Program Branch Manager.
• Completes internal training requirements and develops and hosts presentations for local, county, state, and federal stakeholders at meetings, seminars and conferences related to Emergency Management.
• Coordinates the use of internal/external staff support, interns, reservists, adjunct instructors and additional resources as required.
• Works with internal departments by serving on committees, attending staff meetings, seminars, conferences, coordinating preparedness programs and promoting exercise support services.
• Assigned to the State Emergency Operations Center Planning Section during activation or exercises, or other EOC positions as required.

Benefits

• Sick leave
• Vacation with 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
• Paid Parental Leave program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed