V101 - Executive Workflow Coordinator

Job Duck

11d•Remote

About The Position

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022! Job Description: As an Executive Workflow Coordinator, you will play a central role in supporting two high-performing EOS Implementers within their dynamic, fast-moving practices at Job Duck. You will ensure that projects, sessions, communications, and deliverables flow seamlessly from start to finish while keeping both Implementers organized and operating at peak effectiveness. This position is ideal for someone who enjoys managing multiple moving parts, staying several steps ahead, and creating structure that allows executives to stay focused on strategy and client success. A proactive, detail-oriented professional who communicates clearly, adapts quickly, and thrives under shifting priorities will excel in this role. If you enjoy keeping operations aligned, anticipating needs, and ensuring nothing slips through the cracks, this opportunity will be both rewarding and impactful.

Requirements

Proactive and resourceful initiative
Strong organizational and time management abilities
Detail-oriented follow-through across projects and tasks
Excellent written and verbal communication in English and Spanish
High discretion and professionalism with confidential information
Calm and steady performance under pressure
Adaptability to multiple communication styles
Clear thinking and sound judgment
Ability to support multiple executives concurrently
Comfort with structured processes and multi-system workflows
Bilingual proficiency in English and Spanish required
Reliable computer, high-speed internet, and a professional workspace

Responsibilities

Facilitate weekly same page (L10) meetings
Maintain leads in Pipedrive and follow Trainual-led processes
Monitor inboxes, draft communications, and ensure timely responses
Track tasks in Asana and ensure all deliverables remain on schedule
Schedule VTH and 90MM sessions and manage the full lead workflow
Identify urgent items and maintain structured communication on behalf of executives
Organize internal and external meetings, including agenda preparation and follow-up
Manage complex calendars, coordinate EOS sessions, and proactively resolve scheduling conflicts
Maintain operational flow and consistency across all systems and processes
Perform data entry and CRM reporting across Pipedrive and EOS Worldwide CRM
Serve as communication point for pre and post session scheduling and instruction
Oversee to-dos, deadlines, and follow-ups for both Implementers
Coordinate travel when required