V101 - Executive Assistant | Business Support Coordinator

Job Duck

2d • Remote

About The Position

This role supports the daily operations of Job Duck by ensuring administrative processes run smoothly and efficiently. The Executive Administrative Assistant plays a key role in managing schedules, organizing communications, and maintaining structure across day-to-day activities. This position is ideal for someone who enjoys keeping things organized, anticipates needs before they arise, and takes pride in supporting others through reliable administrative execution. The role contributes directly to productivity, client satisfaction, and overall operational flow. A proactive and detail-focused individual will thrive in this environment.

Requirements

• Strong organizational skills
• Structured and methodical working style
• Proactive mindset with the ability to anticipate needs
• Excellent written communication skills
• Time management and prioritization skills
• Attention to detail
• Ability to manage multiple tasks simultaneously
• Professional and client-focused communication
• Comfort working independently in a remote environment
• Time Zone: Eastern Standard Time
• Office Hours: 9:00 AM to 5:00 PM EST
• No inbound or outbound calls expected
• English, Spanish

Responsibilities

• Ensure follow-ups and tasks are completed accurately and on time
• Assist with coordination of internal workflows
• Maintain organized records and documentation
• Support basic administrative and operational tasks
• Manage scheduling and calendar coordination
• Respond to client inquiries in a timely and professional manner
• Handle email inbox management and client correspondence

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed