Executive Virtual Assistant - Davao (Onsite)

Snapscale

8d•Onsite

About The Position

Snapscale is seeking a full-time Executive Virtual Assistant who can work onsite to provide comprehensive professional and personal administrative support. This role goes beyond task management—you will be responsible for managing the client's day-to-day priorities and helping them stay organized and productive. You will serve as their strategic proxy by overseeing calendars and records, gaining a deep understanding of their goals, anticipating needs, and proactively optimizing their time, energy, and attention. Your contribution will be essential in creating operational freedom, enabling growth, and ensuring the client functions at their highest level of effectiveness.

Requirements

Minimum of 6 months of experience as an Executive Assistant, Administrative Assistant, or in a similar administrative support role.
Proven experience managing calendars, scheduling meetings, coordinating appointments, and handling administrative tasks.
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace (Docs, Sheets, Calendar, Gmail).
Comfortable learning and working with new software and business applications.
Strong organizational and time management skills with the ability to prioritize multiple tasks in a fast-paced environment.
Excellent attention to detail and ability to maintain accurate records and documentation.
Demonstrated ability to manage confidential information with professionalism and discretion.
Strong communication and interpersonal skills with a proactive and dependable work ethic.

Nice To Haves

Experience providing day-to-day support to executives, managers, or leadership teams is an advantage.
Experience using CRM systems and other administrative or productivity tools is an advantage.

Responsibilities

Manage and maintain the client's calendar, including scheduling, rescheduling, and coordinating internal and external meetings.
Oversee email inbox management by organizing messages, identifying priorities, clearing spam, and creating follow-up reminders.
Maintain accurate and organized digital files, notes, and documentation.
Assist with basic reporting, including pulling data, updating statuses, and ensuring clean and accurate records.
Enter and update CRM information daily to maintain complete and timely documentation.
Assist with personal administrative tasks such as reservations, travel coordination, appointment scheduling, and reminders.
Support budgeting activities by tracking expenses, updating spreadsheets, and preparing weekly or monthly summaries.
Coordinate with internal teams and stakeholders to ensure tasks are completed efficiently and on schedule.
Perform general administrative and back-office support as needed to ensure smooth day-to-day operations.