Executive Team Assistant

Little Careers•Charlotte, NC

About The Position

Little is a dynamic, growing trans-disciplinary design firm, dedicated to the belief that the best design solutions come from the creative collaboration of people from all fields of design. Our firm is made up of Architects, Engineers, Land Planners, Landscape Architects, Interior Designers, Graphic Designers, Brand Design Specialists, and Digital Imaging / Animation specialists. We have offices in Charlotte NC, Newport Beach, CA, Durham NC, Orlando FL, Washington DC and Charleston, SC. The individual selected for this opportunity will provide high level administrative support for the leadership team of the firm. He/she will be an adjunct member of the leadership team, working closely with the CEO, COO, and Executive Team (CFO, CMO, CHRO, and CIO). Additionally, the role interfaces with and provides support to our people in all of our offices, as well as some contact with clients, partners and vendors.

Requirements

Strong interpersonal skills and the ability to build relationships with a wide variety of stakeholders
Problem analysis and problem-solving skills
Strong written and verbal communication skills
Judgement and decision-making ability
Strong judgment and discretion and a high degree of maturity and professionalism; comfortable handling confidential and sensitive matters
High attention to detail and accuracy
Exceptional organizational and planning skills
Self-directed, proactive and takes initiative
Ability to work across personalities, styles, and priorities with grace
Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite, Miro and Adobe Creative Suite
Knowledge of standard office administrative practices and procedures
Highly resourceful team-player, with the ability to also be extremely effective independently
Strategic thinker, who actively seeks opportunities and proposes solutions
High attention to detail, paired with the ability to see the big picture
Associate’s or Bachelor’s Degree
Five or more years of demonstrated experience providing executive level support in a complex organizational model
Experience working for a professional services firm

Nice To Haves

A/E/C firm experience a plus

Responsibilities

Providing high level executive support to CEO and COO
Coordination of our firm-wide training programs
Coordinate leadership meetings, board meetings, and offsite events, including agenda and meeting minutes preparation, materials distribution, and follow-up on action items.
Prepare, review, and edit executive-level correspondence, presentations, reports, and meeting materials with a high degree of accuracy and professionalism.
Support strategic initiatives by tracking priorities, deadlines, and deliverables
Assistance with Special Projects and the execution of executive initiatives
Prepare and manage agendas, presentations, briefing materials, and followâ€‘up items
Track action items and deadlines to ensure commitments are met
Handle sensitive and confidential information with discretion and professionalism
Support process improvement for executive operations and workflows