Executive Support Specialist

FBD PARTNERSHIP LP•San Antonio, TX

1d•Onsite

About The Position

We are seeking a highly organized, proactive, and discreet Executive Support Specialist to assist a business owner in managing daily operations, administrative tasks, and personal responsibilities. This role requires exceptional time management, communication skills, and the ability to anticipate needs in a fast-paced environment. This position offers up to 24 hours per week, with the possibility of increasing hours in the future.

Requirements

Proven experience as a Personal Assistant, Executive Assistant, or similar role.
Excellent organizational and multitasking abilities.
Strong written and verbal communication skills.
High level of discretion and confidentiality.
Proficiency in Microsoft Office, Google Workspace, and scheduling tools.
Ability to work independently and adapt to changing priorities.
Strong problem-solving skills and attention to detail.

Nice To Haves

Experience supporting senior executives or business owners.
Familiarity with project management tools (e.g., Asana, Trello).
Bachelor’s degree or equivalent work experience.

Responsibilities

Manage and maintain the business owner’s calendar, including scheduling meetings, appointments, and travel arrangements.
Act as a gatekeeper by screening calls, emails, and other communications.
Coordinate and prepare materials for meetings, presentations, and reports.
Handle confidential information with professionalism and discretion.
Assist with project management tasks and follow up on key initiatives.
Run personal and professional errands as needed.
Liaise with internal team members on behalf of the business owner, as necessary.
Organize files, documents, and records for easy access.
Support event planning, both business-related and personal.
Anticipate needs and provide solutions to improve efficiency.
Perform other duties as needed and assigned.