Executive Support Officer. Permanent Full Time - Melbourne

Return to Life Without Barriers

1d•Hybrid

About The Position

Life Without Barriers is a leading social purpose, not for profit organisation of 8,000 employees working in more than 500 communities across Australia. We support children, young people and families, people with disability, older people, and people with mental illness. We work with people who are homeless, refugees and asylum seekers. Empowering people with disability to live life the way they choose is at the heart of how Life Without Barriers has operated for over 25 years. This is an exciting opportunity to join our team and continue this mission. Support people with disability to have the choice, control, and independence to live their best life. If you’re passionate about inclusivity, respect, and making a meaningful difference, this is the career move for you. We want to employ people who reflect the diversity of our clients to ensure we can support each client's individual needs and wants. We encourage people of Aboriginal and Torres Strait Islander background and people with disability to apply. As an Executive Support Officer, you will provide a full range of coordination, communication, administrative and project support to the Director Disability Services Victoria, enabling them to operate effectively and efficiently. The successful candidate will have previous experience supporting a senior leader, will be highly relational, a quick learner, problem solver and be flexible and adaptable to thrive in a fast-paced environment with rapidly changing priorities. This role is permanent full-time role based in our Box Hill office (2-3 times per week) with hybrid work from home arrangements.

Requirements

Experience providing support to a Senior Leader
Experience building and maintaining relationships with key internal and external stakeholders at all levels
Problem solving skills and ability to consider strategic implications of decisions/actions
High level of influencing, verbal and written communication skills
Ability to develop and collate organisation reporting and papers on complex and sensitive matters
Ability to manage sensitive information and maintain a high degree of confidentiality
Demonstrated ability to manage conflicting priorities, work under pressure and meet deadlines
Advanced proficiency in Microsoft Office suite of programs.
Successful candidates will be required to clear probity checks including National Criminal History Record Check.

Responsibilities

Provide timely and effective diary management
Prepare high quality documents (reports, letters, submissions etc)
Arrange travel and accommodation as required
Administration support including reconciliation of monthly expenses
Plan and coordinate meetings (including agenda preparation, collation of papers and taking minutes)
Ensure the Director is prepared for all meetings and events (including briefing materials, presentations and logistics)
Review incoming correspondence, prepare a response and/or send written correspondence on behalf of the Director
Coordinate and collate operational reporting, including analysis and insights
Monitor the implementation of Strategic and Business Plans for the Director
Proactively work with stakeholders to ensure achievement of timelines, budgets and outcomes, and providing updates as required.
Stay abreast of industry themes, trends, changes and developments
Establish and maintain working relationships with key internal and external stakeholders

Benefits

Hybrid work from home arrangements
Supportive leadership that leads with respect and relationships at the core
National organisation with various career opportunities
Access to fitness passport and employee wellbeing program
Salary packaging benefits including up to $15,900 of your annual salary tax free
Monthly rostered days off

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