Executive Support Manager
About The Position
NuDevCo Investments is a 30-year-old entrepreneurial growth company with a family office that builds both public and private companies. NuDevCo Investments operates in various sectors including Retail Energy Provider, Logistics, Real Estate Financing, Commercial Solar, Energy Storage, Commercial EV Charging Stations, Beverage Distribution, Data Centers & Insurance. We are seeking a highly organized, proactive, and versatile Senior Executive Assistant & Operations Lead to provide high-level administrative, operational, and financial support to executive leadership. This role serves as a key strategic partner to C-suite leadership, handling complex calendar management, business operations, budget tracking, corporate credit card reconciliation, and project coordination. The ideal candidate brings a blend of corporate acumen and discretion, with proven experience managing both high-stakes business operations and high-priority personal executive lifestyle matters. Bilingual fluency in Spanish (written and verbal) and a Bachelor’s degree in a business-related field are required.
Requirements
- Bachelor's degree in Business Administration, Finance, Management, or a related field
- Bilingual Spanish – Read, Write & Speak
- Experience supporting senior executives or leadership teams
- Strong background in executive administration, business operations, and financial administration
- Extensive experience reviewing corporate credit card statements, preparing executive expense reports, budgeting, and financial reconciliation
- Advanced proficiency with Microsoft Office Suite, particularly Outlook, Excel, PowerPoint, and Word
- Exceptional organizational, analytical, and problem-solving skills
- Excellent written and verbal communication abilities
- Proven ability to manage multiple priorities while maintaining attention to detail
- High level of integrity, professionalism, discretion, and sound judgment
Nice To Haves
- Experience supporting executives with confidential personal matters and lifestyle management is highly preferred
- Experience with ERP, accounting, and expense management systems such as NetSuite is preferred
Responsibilities
- Partner with executive leadership to manage priorities, schedules, and strategic initiatives
- Coordinate complex calendars, meetings, travel arrangements, and executive communications
- Prepare reports, presentations, briefing materials, and meeting agendas
- Attend leadership meetings, document key decisions, and monitor follow-up on action items
- Manage confidential and sensitive information with professionalism and discretion
- Anticipate executive needs and proactively resolve scheduling and administrative challenges
- Oversee daily administrative operations to ensure efficiency and consistency
- Develop and implement processes that improve workflow and operational effectiveness
- Coordinate cross-functional projects and monitor progress to meet organizational goals
- Serve as the primary liaison between executives, internal departments, clients, and external partners
- Prepare, review, and reconcile executive expense reports and corporate credit card statements
- Review executive credit card activity to ensure accuracy, appropriate coding, policy compliance, and timely reconciliation
- Assist with budget tracking, financial reporting, invoice processing, and vendor management
- Maintain accurate financial documentation and ensure compliance with company policies
- Coordinate executive events, board meetings, and company functions
- Support onboarding activities and administrative coordination for new team members
- Maintain organized filing systems, records management, and business documentation
- Continuously identify opportunities to improve executive support processes and operational efficiency
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What This Job Offers
Job Type
Full-time
Career Level
Senior
