Executive Support - ExCo EA

LSEG•Boston, MA

19h•$79,700 - $132,900•Hybrid

About The Position

Executive support to our Group Head of Sales and Account Management (SAM) to enable him to be effective in his day-to-day activities and responsibilities. Services include: sophisticated diary management and meeting co-ordination, fielding communications such as phone calls and e-mails, arranging business travel, maintaining records and files, and providing support on tools, systems and procedures.

Requirements

Experience of supporting a Senior Executive helpful.
A good understanding of the cadence and responsibilities associated with a FTSE50 listed company as well as understanding listed company Board commitments.
Experience of performing a similar role in a large-scale fast paced environment desirable.
Total trust and respect, given the confidential and critical nature of related activities and programmes.
College educated or equivalent preferred.
Polished & professional.
Communication & interpersonal skills are key.
Ability to build and manage relationships up to all levels both internally and externally.
Highly organised.
Able to prioritise optimally and work independently with minimal direction.
Excellent communication and influencing skills.
Resilience, tenacity and tact.
Able to act as a credible representative for the executive.
Excellent MS Office and MS Teams skills.
Ability to think on feet and to react quickly to problems and tackle them.
Flexibility, discretion and ability to respect confidentiality, at all times.
Appetite for hard work and dedication to work hours required of the role.
Calm demeanour with the talent of performing well under pressure.
Phenomenal teammate that embodies partnership across a matrixed environment.

Responsibilities

Onsite and remote support for the Group Head of Sales and Account Management (SAM) in a hybrid working environment, usually 3 to 4 days per week in the office, or as often as the role requires.
Standard diary management, supporting one of the global business functions within LSEG.
Inbox management on behalf of the ExCo Member.
Using critical thinking to make connections across the business, internally and externally to pre-empt ExCo member’s requirements.
Preparations of presentations and papers – transitioning of content provided by Senior Leaders into visually impactful, accurate and free from typological errors.
Taking care of incoming communication and all correspondence.
Building and maintaining strong working relationships both internally and with clients and other key contacts.
Handling the expense processes including raising claims.
Supporting procurement processes such as purchase orders, setting up suppliers and acting as a delegate on the expense system.
Assisting with the co-ordination of Townhalls, Roadshows and offsite events.
Arranging detailed, multi sector travel itineraries and accommodation in conjunction with the in-house. travel team ensuring compliance with internal policies.
Ensuring appropriate security measures are in place for travel in high-risk areas.
Keeping Executive’s compliance records updated, with gifts/entertainment etc.