Executive Support Coordinator
About The Position
The Executive Support Coordinator (ESC) provides confidential executive support to the ASU Executive Director, Associate Director, Department Heads, and Program Directors. The position aids in organizing their tasks; maintaining their calendars; recording and transcribing proceedings of meetings; coordinating faculty searches, travel arrangements, and campus visits; researching information and composing correspondence, reports, memos, donor thank you letters, and other documents as directed; maintaining a central filing system; compiling information at the request of administrative supervisors; scheduling Peer Reviews of Teaching; and overseeing the work of student employees providing clerical support. This position may assist others in the areas of student support, faculty support, and ASU operations. This position serves in one of the eight Academic Support Units (ASUs) within the College of Arts and Sciences Division of Administrative Services (CASDAS). ASUs provide administrative services to academic departments and programs in the areas of undergraduate/graduate student support, faculty support, and operations.
Requirements
- Three years of clerical/secretarial experience which included:
- - one year at a full performance level performing typing, word processing, or other generating of documents; and
- - lead work responsibility or coordination of office procedures
- Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience. No substitution will be made for the one year at the full performance level.
- Excellent communication skills.
- Excellent customer service skills.
- Strong organizational, problem-solving, and time management skills, as well as attention to detail.
- Experience with and/or commitment to working effectively with individuals from diverse backgrounds, in support of an inclusive and welcoming environment.
- Ability to provide confidential support to executive leadership team.
- Ability to exercise sound independent judgment and discretion in sensitive situations.
- Proficiency with MS Office 365, and the ability to learn specialized software.
Nice To Haves
- Experience working in a college or university setting.
- Experience planning and/or coordinating special events.
- Experience in supporting executive-level administrators.
- Experience managing Outlook/Google/iCal or similar calendaring tools for busy administrators/managers/executives.
Responsibilities
- Aiding in organizing tasks
- Maintaining calendars
- Recording and transcribing proceedings of meetings
- Coordinating faculty searches, travel arrangements, and campus visits
- Researching information and composing correspondence, reports, memos, donor thank you letters, and other documents as directed
- Maintaining a central filing system
- Compiling information at the request of administrative supervisors
- Scheduling Peer Reviews of Teaching
- Overseeing the work of student employees providing clerical support
- Assisting others in the areas of student support, faculty support, and ASU operations
Benefits
- health insurance
- retirement plans
- paid time off
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
5,001-10,000 employees
