Executive Coordinator

University of Maryland Global Campus • Adelphi, MD

12d • $80,000 - $88,000 • Hybrid

About The Position

University of Maryland Global Campus (UMGC) seeks an Executive Coordinator. The ideal candidate will execute a wide range of administrative and executive support functions. Candidates must always maintain the highest level of confidentiality and possess the ability to properly handle sensitive materials concerning the organization. Expert-level written and verbal communication skills, strong decision-making ability, and attention to detail are equally important. Occasional travel between local UMGC locations may be required.

Requirements

• Bachelor's Degree from an accredited institution of higher learning is also required.
• Five (5) plus years’ experience supporting professionals at the executive level.
• Exemplary written and oral communication skills; ability to effectively communicate with leadership and their staff; highly skilled in the use of MS Office application software including word processing, spreadsheet, presentation, and other applications as needed; able to exercise sound judgment and possess ability to make independent decisions following general instructions; able to work in a fast-paced environment with changing and competing priorities; excellent people skills and the ability to handle situations with tact, discretion, courtesy, and respect for the individual; must be well organized and efficient in the performance of duties and able to meet deadlines; able to maintain confidentiality of sensitive information and documents.
• All submissions should include a cover letter and resume .

Responsibilities

• Read and analyze incoming correspondence, submissions, and reports to determine their significance and plan their distribution.
• Attend communications team meetings to track and prioritize issues.
• Monitor weekly communication deliverables and work with appropriate team members to report on progress.
• Draft reports, memos, letters, presentations, and other documents, using word processing, spreadsheet, database, and/or presentation software.
• Oversee departmental travel requests, reimbursements, purchase orders and operational expenses to ensure standardization and adherence.
• Manage multiple calendars requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings.
• Coordinate and arrange meetings, including organizing and disseminating the agenda, preparing meeting materials, and developing presentations.
• Identify and collaborate with appropriate staff and departments in preparing special projects.
• Organize and follow through on work projects and deadlines.
• Anticipate SVP’s course of action when unavailable and facilitate problem resolution.
• Provide information to the team on institutional policies, procedures, special issues and the like.
• Perform daily general office functions such as answering phones, taking messages, responding to emails, writing letters, attending meetings, taking notes, and sending out assigned tasks to appropriate staff.
• Perform other job-related duties as assigned.

Benefits

• Generous Time Off: Enjoy 22 days of paid vacation, 15 days of sick leave, 3 personal days, and 15 paid holidays (16 during general election years). For part-time employees, time off rates will be prorated based on the number of hours worked.
• Comprehensive Health Coverage: Access to health care, medical with vision, dental, and prescription plans for both individuals and families, effective from the 1st of the month following your hire date.
• Insurance Options: Term Life Insurance, Accidental Death and Dismemberment Insurance, and Long-Term Disability (LTD) Insurance. Part-time employees working less than 0.5 FTE are not eligible for LTD.
• Flexible Spending Accounts: Available for medical and dependent care expenses.
• Retirement Plans: Choose between the Optional Retirement Program (ORP) or the Maryland State Retirement and Pension System (MSRPS).
• Supplemental Retirement Plans: include 401(k), 403(b), 457(b), and various Roth options. The university does not provide matching funds.
• Tuition Remission: Immediate availability for Regular Exempt Staff. Spouses and dependent children are eligible for undergraduate tuition remission after two years of service. NOTE: For part-time employees (at least 50 percent of the time), tuition remission benefits are prorated.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Number of Employees: 501-1,000 employees