Executive Support/Coordinator

VWH Capital Management, LP•Dallas, TX

8d•Onsite

About The Position

VWH is seeking a high-caliber candidate to join our close-knit team and make an immediate impact in our growing firm. The Executive Support/Coordinator will work directly with our CIO/Founder and senior management team. The ideal candidate will have 3+ years of relevant experience supporting senior executives and/or managing an office. This position requires a highly organized, discrete, and motivated individual who can effectively interface with both internal and external counterparties. This role has the potential to grow with the firm.

Requirements

Bachelor’s degree
3+ years of experience supporting executive level management, preferably within the private equity or financial industry
Strong working knowledge of MS Office Suite, especially Excel, Word, and Outlook
Superior communication (oral and written) and interpersonal skills
High sense of professionalism, urgency, accountability, attention to detail, prioritization skills, and organization
Ability to maintain a high degree of confidentiality and handle private information with utmost discretion
Ability to work independently, proactively, and be a self-starter
Ability to lift 50 or more pounds
Ability to work in Uptown Dallas office
Licensed driver with reliable transportation
US work authorization

Nice To Haves

Texas notary public preferred

Responsibilities

Oversee day-to-day functions of the office including ordering and stocking supplies, scanning, notarizing documents, shipping packages, submitting building maintenance requests, etc.
Assist in scheduling meetings based on attendee availability, send calendar invites, and coordinate logistics.
Book flights, lodging, and ground transportation for internal and external parties.
Manage the CIO and other executive calendars – schedule meetings, conference calls, and appointments across time zones.
Act as point of contact between executives, employees, investors, and other external parties. Oversee general inboxes and voicemail, forwarding to appropriate parties. Coordinate investor requests and deliverables.
Organize team building events and office celebrations. Coordinate logistics including reservations, catering, calendar invites, etc.
Post open roles, filter applications, arrange interviews, and onboard new hires. Administer cybersecurity training.
Assist the CFO with certain financial activities including receipt tracking, expense reimbursement, and invoice processing.
Update and document communication and meeting activity within the firm’s Client Relationship Management (CRM) tool.
Provide personal support to the CIO as needed – schedule appointments, make reservations, run errands, and ad hoc tasks.
Other duties as assigned.