Executive Specialist to the Mayor

City of Aurora•Aurora, CO

3d•$33 - $41•Onsite

About The Position

The Executive Specialist to the Mayor provides complex administrative and direct support to functional areas for the Mayor and/or City Council. The City of Aurora is governed by a council/manager form of government. This structure provides a balanced approach--combining the political leadership of elected officials with the managerial expertise of a professionally trained local government manager. Council members are the policymakers, elected by popular vote. They focus their attention on Aurora's goals, major projects, setting policy, and long-term considerations such as land use development, capital financing, and strategic planning. This position works closely with other executive level support and reports to the Senior Executive Administrative Supervisor in the City Manager’s Office. This is an in the office position with little opportunity for remote work.

Requirements

Four (4) years progressively responsible executive level administrative experience in public service, complex report writing and making presentations including complex spreadsheet and database development
Municipal or county government experience strongly preferred
Knowledge of office administration practices and procedures
Composition, grammar, letter and correspondence formatting
Strong interpersonal, analytical, verbal, presentation and written communication skills.
Advanced skill in the use of a computer including all Microsoft programs, power-point, spreadsheet design, database management, word processing, and/or statistical software applications.
Familiarity and/or ability to learn eSCRIBE, Workday, Service Now and other software systems as needed.
Establish and maintain effective working relationships with elected officials, city management, employees and citizens.
Ability to multi-task.
Must be detail oriented and extremely organized.
Handle confidential and sensitive situations with tact, discretion and diplomacy.
Communicate effectively verbally and in writing.
Establish and fulfill goals and objectives.
Prepare and deliver presentations.
Work independently or in teams to complete assignments.
Colorado Driver's License with a good driving history.
Become Notary within 60 days of employment.

Nice To Haves

Associate's degree In public administration, office administration, business or directly related field
Proficiency in Spanish.

Responsibilities

Provide executive level administrative support to the Mayor and/or Council.
Schedule appointments and meetings (virtual and/or in person).
Maintains multiple calendars; compose correspondence and create reports.
Interacts with the Mayor and/or Council, consultants, outside agencies and city staff including providing reports and research information as needed.
Completes assignments from the Mayor and/or Council on a variety of issues.
Create letters, memoranda, and other documents.
Answer inquiries from citizens and employees.
Assists Mayor and/or Council in resolving essential issues.
Able to understand and follow all city policies and procedures.
Performs other duties as assigned.
Manage meeting or event logistics, including virtual access (Teams) and meeting room reservation, coordination of communications among high level internal/external meeting attendees.
Maintain directories, manuals and files.
Purchasing card custodian.
Conduct research and complete special projects.
Communicate clearly and efficiently with elected officials, executive staff and office colleagues.
Prepare reports and distribute as needed.
Provide administrative support to various city council related committees/meetings as needed including but not limited to agendas, minutes, meeting notifications, uploading agenda to website and meeting setup.
Make conference and travel arrangements; complete travel and expense documentation.
Receive, direct, research and respond to citizen, council and high-level political inquiries and complaints.
Coordinate responses to Council requests for information as needed.
Ability to work in a professional manner while in a fast and dynamic environment.

Benefits

Competitive total compensation package
Well-Funded General Employees Retirement Plan
On-site fitness center and overall employee well-being programs
Internal educational programs to assist with career advancement
Access to innovation workspaces
Generous paid leave program
100% funded Employee and Family Care Leave Program
Retirement pension plan and 457b plans available
Subsidized recreation center pass, on-site fitness centers and wellness programs
Continued education and career advancement opportunities