Executive Services Administrator in Development
About The Position
UTHealth Houston is seeking an experienced Executive Services Administrator to serve as a trusted operational partner to the Vice President, Principal Gifts and Strategic Initiatives, and the Executive Director, Principal Gifts. This role provides executive-level administrative support, strategic project coordination, and operational management, enabling the principal gifts team to cultivate, solicit, and steward transformational philanthropic investments. The position manages complex priorities that require exceptional judgment, discretion, initiative, and organizational expertise, while ensuring the seamless execution of executive operations, donor engagement activities, proposals, stewardship initiatives, and cross-functional projects. As a key member of the Principal Gifts team, this role strengthens operational effectiveness, enhances the donor experience, and enables leadership to focus on advancing the university's ambitious philanthropic goals. This hybrid position requires a consistent on-campus presence to support executive leadership, donor engagements, and collaborative planning activities. This role is eligible for all UTHealth Houston benefits, is salaried, and considered exempt.
Requirements
- Exceptional organizational, project management, and time-management skills.
- Ability to manage multiple priorities with accuracy and attention to detail.
- Strong written, verbal, and interpersonal communication skills.
- Executive presence, sound judgment, discretion, diplomacy, and political acumen.
- Ability to build effective relationships with senior leaders, donors, faculty, staff, and external partners.
- Ability to work independently while contributing to a collaborative, high-performing team.
- High School Diploma or equivalent required.
- At least eight (8) years of progressively responsible administrative, development, or executive support experience is required.
Nice To Haves
- A bachelor's Degree is strongly preferred
- experience with CRM or fundraising databases is preferred
Responsibilities
- Serve as a trusted liaison with donors, university leadership, faculty, trustees, and external stakeholders, ensuring professional and responsive communication.
- Manage principal gift projects by coordinating stakeholders, tracking deliverables, monitoring timelines, and advancing proposals, stewardship plans, and donor strategies.
- Coordinate cross-functional initiatives, track action items, and ensure accountability for the timely completion of strategic priorities.
- Prepare executive briefing materials, donor profiles, presentations, agendas, reports, and meeting summaries to support donor cultivation, solicitation, and stewardship.
- Provide executive services support, including complex calendar management, travel coordination, expense reimbursement, meeting logistics, and correspondence.
- Exercise independent judgment to prioritize competing demands, anticipate executive needs, and proactively resolve operational challenges.
- Maintain accurate documentation, records, and tracking tools to support principal gift initiatives and development operations.
- Develop executive-level presentations and reports using Microsoft Office Suite, particularly PowerPoint and Excel; experience with CRM or fundraising databases is preferred.
- Maintain the highest level of confidentiality and professionalism while handling sensitive donor and institutional information.
- Support donor events, executive meetings, and other special projects as needed.
Benefits
- 100% paid medical premiums for our full-time employees
- Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equate to around 37-38 days per year)
- The longer you stay, the more vacation you’ll accrue!
- Longevity Pay (Monthly payments after two years of service)
- Retirement/pension plan
- Free financial and legal counseling
- Free mental health counseling services
- Gym membership discounts and access to wellness programs
- Other employee discounts, including entertainment, car rentals, cell phones, etc.
- Resources for child and elder care
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
High school or GED
