Executive Secretary

Cleveland Clinic

1d•Hybrid

About The Position

At Cleveland Clinic Health System, we believe in a better future for healthcare. And each of us is responsible for honoring our commitment to excellence, pushing the boundaries and transforming the patient experience, every day. We all have the power to help, heal and change lives — beginning with our own. That’s the power of the Cleveland Clinic Health System team, and The Power of Every One. Join the Cleveland Clinic team, where you will work alongside passionate caregivers and provide patient-first healthcare. Cleveland Clinic is recognized as one of the top hospitals in the nation. At Cleveland Clinic, you will receive endless support and appreciation and build a rewarding career with one of the most respected healthcare organizations in the world. As an Executive Secretary, you will provide administrative support for executive-level managers while coordinating diverse activities and engaging with various organizational units across the organization. In this role, you will utilize strong communication and conflict resolution skills and manage highly confidential and organizationally sensitive matters with professionalism and discretion. Responsibilities include supporting in-person town halls, managing complex calendar scheduling, coordinating travel, ordering supplies, and arranging food for meetings and team outings while working closely with executives and medical directors. A caregiver in this role works remotely in Northeast Ohio from 7:00 a.m. – 4:00 p.m., with on-site presence required 1–2 times per month.

Requirements

High School Diploma or GED
Five years of experience in a medical, commercial or industrial environment, including coordinating diverse activities, interacting with various organizational units, resolving conflicts and handling highly confidential and organizationally sensitive matters
Ability to perform work in a stationary position for extended periods
Ability to operate a computer and other office equipment
Ability to communicate and exchange accurate information

Nice To Haves

Four years of college and/or Business School
Specialized training in desktop office software
Proficient with Excel and Microsoft Word, Adobe and Microsoft Teams
Typing proficiency of 65 WPM

Responsibilities

Provide administrative support for executive level managers.
Coordinate diverse activities, interact with various organizational units, utilize conflict resolution and handle highly confidential and organizationally sensitive matters.
Receive and screen visitors.
Answer telephone calls.
Prepare and supervise the preparation of correspondence, forms, reports and written communications.
Schedule and coordinate meetings, conferences, special events, appointments and travel arrangements.
Maintain assigned calendars.
Originate, process and edit personnel, financial or operational reports and documents.