Executive Secretary (6841)

THE SALVATION ARMY•Jackson, MS

1d•Onsite

About The Position

This position is responsible for managing and overseeing the administrative functions of the office to ensure effective and timely workflow processes. The Executive Secretary acts as an information expert on all administrative functions, relieving the Divisional Youth Secretary of administrative details and tasking. The role involves significant event planning and processing duties related to divisional events, camps, conferences, and meetings.

Requirements

Associate degree in Business, Finance, or related field, and four years progressively responsible experience performing administrative work in a general office, with at least two years preparing creative and informational materials, or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.
Ability to meet attendance requirements.
Ability to read, write, and communicate the English language.
Ability to concentrate and pay close attention to detail with constant breaks in concentration associated with answering phones or assisting others.
Ability to work well under the pressure of deadlines.
Ability to follow instructions and work independently with limited supervision.
Ability to effectively and efficiently work on multiple projects at the same time without becoming frustrated or disorganized.
Valid State Driver’s License - eligible driver under TSA Driver Program 7/9/26- 7/23/36

Nice To Haves

Overnight stays at camp or hotel/conference center required for youth events.

Responsibilities

Manages and oversees the administrative functions of the office to ensure effective and timely workflow processes.
Evaluates office procedures and processes to ensure proper and efficient operations; makes changes to or suggests modifications as appropriate.
Manages all modes of communication into and out of the office; handles routine to complex issues, ensuring that only those requiring authorization, input, and/or approval are funneled through the Divisional Youth Secretary.
Manages calendar for divisional events, invitations, camps, conferences, meetings, visits, etc. requiring participation of or input from the Divisional Youth Secretary, such as summer camp and Youth Councils.
Coordinates and processes a wide range of administrative responsibilities associated with the preparation and administration of conferences, councils, camps, luncheons, and special meetings.
Prepares and processes forms, agreements, invitations, registrations, schedules, assignments, travel, lodging, and meeting room arrangements.
Develops and prepares correspondence, reports, programs, booklets, pamphlets, audio-visual transparencies, graphs, charts, lists, and hand-outs.
Secures supply items for each session of every event and ensures supplies are purchased ahead of time and on hand when needed.