Executive Secretary

State of Utah Office of the Governor•Salt Lake City, UT

1d•$16 - $24•Hybrid

About The Position

The Utah State Board of Education (USBE) is seeking a dynamic Executive Secretary to join the Career and Technical Education (CTE) section. In this vital role, you will provide high-level administrative support to the Educational Coordinator and deliver exceptional service to USBE customers and stakeholders.

Requirements

A positive, collaborative and detailed work ethic.
Excellent time management strategies and ability to be flexible.
A willingness to demonstrate accountability and grow professionally.
Exceptional administrative judgment with a proven track record of optimizing office operations.
The ability to communicate clearly and effectively; Strong emotional intelligence and interpersonal skills, with the ability to navigate diverse stakeholder relationships with tact and professionalism; maintain strict confidentiality.
Strong technical skills in cloud-based collaboration tools, modern workflow platforms and advanced knowledge and skill with Adobe, Google, Microsoft and other common office applications.
Practical skills in gathering, organizing, and communicating information of importance to work assignments.

Responsibilities

Maintain calendars; schedule and coordinate appointments, meetings, travel, etc.
Write or draft correspondence, reports, documents, and/or other written materials; edit written material for accuracy, format, and arrangement of material and conformity with standard acceptable English.
Generate and analyze data required for federal, state, and agency reports, gathering data and information which may be difficult to identify and require substantial research.
Proactively Manage workflows to ensure deadlines and deliverables are met.
Review incoming correspondence and outgoing correspondence.
Prepare meetings and trainings for stakeholders.
Use a variety of software programs to create and process work. Examples may include specialized reports, databases, spreadsheets, and other related specialties
Maintaining and updating digital assets and website in coordination with staff.
Prepare and process documents.
Optimize and manage office inventory and supply procurement.
Complete other duties as assigned.