Executive Secretary

Virginia Information Technologies Agency • North Chesterfield, Virginia, VA

1d • $48,247 - $68,373 • Onsite

About The Position

The Virginia State Police (VSP) is seeking to hire an Executive Secretary in our Property and Finance Division at our Administrative Headquarters in North Chesterfield, Virginia. The job duties for this position include but are not limited to: Serving as Division Executive Secretary. Typing correspondence, reports and other documents as needed. Answering Division phone calls. Maintaining calendars and schedules and making appointments. Maintaining pending and Division files. Receiving and distributing mail for the Division. Providing clerical support for Division Commander and Assistant Property and Finance Officers.

Requirements

• Office management practices and procedures.
• Proper grammar, punctuation, and spelling.
• Basic mathematics.
• Operating computers.
• Using Microsoft Office applications and other office systems.
• Use electronic office equipment such as a personal computer, computer software, and scanning and fax machines.
• Maintain filing systems.
• Perform a wide variety of administrative assignments in regulating and controlling office activities.
• Ensure seamless document flow.
• Relate programs, policies and procedures to administrative processes.
• Work independently and as a member of a team.
• Communicate effectively orally and in writing in English with staff, Agency executives and the public.
• Considerable administrative experience performing a variety of clerical and administrative duties required.
• Graduation from high school or equivalent.

Nice To Haves

• Experience providing administrative assistance to executive level employees preferred.

Responsibilities

• Serving as Division Executive Secretary.
• Typing correspondence, reports and other documents as needed.
• Answering Division phone calls.
• Maintaining calendars and schedules and making appointments.
• Maintaining pending and Division files.
• Receiving and distributing mail for the Division.
• Providing clerical support for Division Commander and Assistant Property and Finance Officers.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED