Executive Secretary
University of North Florida•Jacksonville, FL
•Onsite
About The Position
The primary duties of this position include administrative and clerical assistance to the Director and staff. This position provides administrative and clerical support for Environmental Health & Safety, Insurance & Risk Management and the Building Code Administration Programs within the Division of Administration & Finance.
Requirements
- High school diploma and 4+ years of relevant experience
- An equivalent combination of education and experience pursuant to Fla. Stat. 112.219
- Background check
- Credit check may be required
- Must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University’s Title IX Administrator or any divisional Title IX Coordinator
Nice To Haves
- Daily supervision of OPS employees
- Serves as Secretary for the President's Safety Advisory Council
Responsibilities
- Processing memoranda and personnel action forms
- Answering phones, routing calls and taking messages
- Monitoring and approving OPS payroll and leave
- Maintaining calendars for all staff
- Submitting travel authorization and reimbursement requests for all staff
- Processing p-card purchases and participating in p-card audits
- Routing building code inquiries
- Calculating and submitting building code permit fee invoices and tracking payments
- Daily supervision of OPS employees
- Composing and maintaining Office Procedures Manual
- Facilitating review and tracking of campus special events and maintaining the approved food vendor list
- Utilizing the University Workday system to establish purchase orders, process invoices for payment and approved budget change orders
- Maintaining an insurance register
- Facilitating insurance policy premium payments
- Receiving and routing incoming mail
- Assisting in the processing of OPS employees
- Establishing, organizing and maintaining departmental filing system
- Updating departmental property check-out forms
- Assisting in the maintenance of office files (new and changes)
- Ordering and distributing office supplies
- Serving as Secretary for the President's Safety Advisory Council
- Utilizing the document imaging system to store, file and retrieve various insurance, claim and risk management documentation
- Special projects, as needed
Benefits
- Negotiable Hourly Compensation
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
Upload and Match Resume
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
