Executive Secretary

Virginia Information Technologies Agency•Roanoke County, Virginia, VA

1d•$0 - $60,000•Onsite

About The Position

This position provides high-level administrative and operational support to the Chief Medical Officer and Chief Clinical Officer in a hospital setting, overseeing office management, scheduling, correspondence, meeting coordination, policy management, credentialing, and medical education activities. Responsibilities include managing executive calendars, maintaining confidential records and reports, coordinating physician coverage and onboarding, serving as department timekeeper, preparing meeting minutes and dashboard reports, and supporting special projects and quality initiatives. The role also manages PowerDMS policy reviews and compliance, coordinates student and resident medical education rotations, assists with physician credentialing and Joint Commission standards, and acts as a liaison across departments to ensure efficient communication, organization, and timely completion of administrative and clinical operations.

Requirements

Executive secretarial experience
Typing
Transcription
Filing
Microsoft 360
Teams
SharePoint
Use of automated office equipment

Nice To Haves

Education or experience in business or healthcare administration

Responsibilities

Managing executive calendars
Maintaining confidential records and reports
Coordinating physician coverage and onboarding
Serving as department timekeeper
Preparing meeting minutes and dashboard reports
Supporting special projects and quality initiatives
Managing PowerDMS policy reviews and compliance
Coordinating student and resident medical education rotations
Assisting with physician credentialing and Joint Commission standards
Acting as a liaison across departments to ensure efficient communication, organization, and timely completion of administrative and clinical operations.