Executive Secretary - Radiation Oncology

Washington University in St. Louis

1d•$21 - $33•Onsite

About The Position

This position provides administrative and secretarial support to a high-level position such as an Assistant Dean or Associate Dean. The Executive Secretary will respond to questions and inquiries according to established policies and procedures, ensuring smooth operations within the department.

Requirements

High school diploma or equivalent high school certification or combination of education and/or experience.
Secretarial (3 Years)
College Or Secretarial Training (2 Years)
Interpersonal Communication
Office Equipment
Oral Communications
Organizational Savvy
Prioritization
Workplace Diversity
Written Communication

Nice To Haves

No additional education unless stated elsewhere in the job posting.
No additional certification/professional licenses unless stated elsewhere in the job posting.
No additional work experience unless stated elsewhere in the job posting.

Responsibilities

Coordinates programs such as lecture series, campus tours, retreats, special fairs, etc.
Schedules and maintains appointment, lecture, and meeting schedules.
Maintains confidential administrative and correspondence files.
Prepares correspondence, material for meetings and presentations, takes minutes, and transcribes material as requested.
Coordinates travel arrangements including lodging, visas, passports, expense reports, reimbursements, and honoraria.
Answers phone, takes messages, and screens calls providing information in accordance with organizational policy.
Replies to mail by drafting memos, letters, correspondence, etc.
Assists with grant/report preparation and presentation.
Assists secretarial staff during vacations/illnesses.

Benefits

Up to 22 days of vacation
10 recognized holidays
Sick time
Competitive health insurance packages with priority appointments and lower copays/coinsurance
Free Metro transit U-Pass for eligible employees
Defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%
Wellness challenges
Annual health screenings
Mental health resources
Mindfulness programs and courses
Employee assistance program (EAP)
Financial resources
Access to dietitians
4 weeks of caregiver leave to bond with your new child
Family care resources for continued childcare needs
Adult care resources
Tuition coverage for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.