Secretary III/Administrative Secretary - Radiation Oncology - Mineola

NYU Langone Health • Mineola, NY

3d • Onsite

About The Position

NYU Langone Hospital—Long Island is a 591-bed university-affiliated medical center offering sophisticated diagnostic and therapeutic care across numerous medical and surgical specialties. As a major regional healthcare resource, we are deeply committed to medical education and research, providing a full spectrum of inpatient and outpatient services. At NYU Langone Health, equity and inclusion are fundamental values, and we aim to create an environment where talented faculty, staff, and students of all identities can thrive, embracing individual skills, ideas, and knowledge.

This role performs essential secretarial and administrative duties to support the Radiation Oncology department. Responsibilities include compiling information, preparing reports, managing department accounts, coordinating departmental activities, processing correspondence and agendas, and handling purchasing and timekeeping information. The position also coordinates department computing and software resources, assists in managing information flow, and serves as a liaison with other departments and staff.

Requirements

• High School or the Equivalent required.
• Minimum three (3) years of related experience in a secretarial role required.
• Strong communication (both oral and written), multitasking, detail-oriented, organizational, customer service, and interpersonal skills.
• Proficient in Microsoft Office (Excel, Word, and Outlook).
• Knowledge of office procedures.
• Qualified candidates must be able to effectively communicate with all levels of the organization.

Responsibilities

• Performs other duties as assigned.
• Performs a wide variety of varied, complex, sensitive, highly responsible, and confidential office administrative, secretarial, advanced clerical, and programmatic support functions in support of assigned department.
• Relieves department head of administrative work and provides assistance in resolving operational and administrative problems.
• Interacts with staff members to update project documentation as necessary.
• Creates and maintains various databases.
• Compiles, prepares, and enters information into a computer from various sources, including accounting, statistical, and related documents.
• Creates and maintains computer-based tracking information and reports, including assigned databases, records, and lists.
• Creates standard statistical spreadsheets; inputs corrections and updates.
• Maintains calendar of activities, coordinates and arranges special events for assigned staff.
• Screens and answers phones.
• Coordinates activities and meetings with other departments and/or outside agencies.
• Coordinates arrangements and sets up meeting rooms; notifies participants; prepares and/or assembles meeting materials.
• May take minutes.
• Creates and maintains accurate and up-to-date electronic and hard copy files, records, and logs.
• Develops, prepares, and monitors various logs, accounts, and files for current and accurate information, including manual and computer logs and other specialized or technical documents.
• Organizes and maintains office and specialized files in accordance with the WUH's records management program.
• Attends to a variety of office administrative details such as ordering supplies, arranging for equipment repair, transmitting information, and keeping reference materials up to date.
• Distributes information, handles incoming and outgoing mail, packages, and other special shipments.
• Coordinates project or program, department computing and software resources, which may include a web page.
• Assists in the compilation of reports.

Benefits

• Financial security benefits
• Generous time-off program
• Employee resource groups for peer support
• Holistic employee wellness program focusing on physical, mental, nutritional, sleep, social, financial, and preventive care.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED